Property Manager Assistant

Summary: The Property Manager Assistant (PMA) assists the property manager in the following job task as assigned/ needed sends notices, maintains waiting list, fills vacancies, initiates work orders, conducts inspections, completes/ maintains files and performs other clerical duties. The requirements listed below are representative of the knowledge, skill and/ or ability needed to perform the job task. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Duties/Responsibilities:

· Assist in handling leasing process for housing sites, including applications, verification of information, computing rent, maintaining waiting list, explaining lease and agency rules and regulations.

· Assist in collecting and depositing rent for affordable housing/ tax credit properties; maintains copies of computer-generated files for initial start-up and rent changes.

· Assist in handling lease cancellations due to failure to pay rent; includes client notification and working with Constables on lockouts.

· Assist with conducting annual re-examinations and hardship, special and interim re-exams when changes in income and family composition have been reported or detected as needed or as assigned.

· Assist with responding to work order requests accurately, and promptly. Also assists with initiation of work orders and performs a follow up on the work order as required by the property manager.

· Assist in conducting regular grounds inspections, scheduling of unit housekeeping inspections as required and report any deficiencies found in the inspection process to the client needs to be corrected.

· Assist the property manager in maintaining all files and compliance reports regarding public housing in accordance with agency regulations.

· Other related duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Proficient in Microsoft Office Suite or related software, and customer relations software.

· Ability to work with a team and independently.

· Maintain confidentiality and protect participant private personal identifying information.

· Strong communication and interpersonal skills with the ability to interact and work with individuals.

· Attention to detail with a focus on thoroughness and quality.

Education and Experience:

· High School Diploma or higher with 2 years of experience or more in property or business management.

· Experience in government or affordable housing preferred.

· Valid Mississippi driver’s license.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Driving a vehicle to conduct work.

· Hearing and speaking to exchange information in person or on the telephone.

· Seeing to read a variety of materials and to drive.

· Ability sufficient to allow for operation of computer keyboard, telephone, facsimile machine, calculator, etc.

· Able to physically lift and/ or move materials, boxes, or folders weighing up to 25 pounds.

SMHA is fully committed to abiding by all equal opportunity employment standards. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All our employment practices are solely based on individual merit and our organization's needs at the time.

SMHA is a drug free workplace. Must have a valid driver license and cleared motor vehicle report.

Job Type: Full-time

Pay: From $14.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person