Property Manager

Job Summary

Manage property operations by coordinating tenant requests, service providers, and maintenance schedules. Oversee rental and expense tracking, prepare tenancy agreements, and support administrative tasks to ensure smooth property management.

Responsibilities

Resolve tenant requests, feedback, and ad hoc issues promptly to maintain tenant satisfaction

Manage all the tenancy agreements for all new and existing tenants

Coordinate with service providers, contractors, and property agents to ensure timely delivery of services

Organize and monitor quarterly and bi-monthly maintenance activities including AC servicing, lift maintenance, electrical license renewal, and water tank cleaning

Maintain and update a master property maintenance schedule for all managed properties

Update and manage rental schedules for properties to ensure accurate records

Monitor and track receivables (rentals) and payables (expenses) for the property company to support financial accuracy

Compile receivables and payables data and submit to the accountant for processing

Prepare and verify tenants’ monthly invoices to ensure billing accuracy

Manage communication with tenants and service providers through emails, WhatsApp, phone calls, and meetings to facilitate effective coordination

Organize and file emails, bills, and related documents daily, weekly, and monthly to maintain orderly records

Prepare new and renewal tenancy agreements to support leasing activities

Handle ad hoc administrative tasks such as renewing workers’ work permits and road tax renewals to ensure compliance