Property Manager

Job Overview

We are seeking an experienced Property Manager to oversee a portfolio of commercial, office, and mixed-use properties. The ideal candidate will be responsible for daily property operations, tenant relations, lease administration, financial oversight, vendor management, maintenance, and regulatory compliance. This role requires a hands-on, organized, and proactive professional who can manage multiple properties, resolve issues efficiently, and maintain strong relationships with owners, tenants, and vendors.

Responsibilities

• Oversee a portfolio of properties, ensuring they are well-maintained and compliant with applicable laws, codes, health and safety requirements, and housing regulations. Address and resolve violations promptly.
• Conduct regular property inspections and coordinate necessary repairs, preventative maintenance, and emergency response.
• Manage tenant relations by investigating and resolving complaints, enforcing lease terms and occupancy rules, and addressing issues in a timely manner.
• Manage lease administration, including renewals, amendments, rent increases, expirations, compliance with lease terms, and issuance of tenant notices, including default notices, when applicable.
• Oversee rent collections, monitor outstanding balances, follow up on delinquencies, and coordinate collection efforts and tenant notices as needed.
• Review and approve property invoices to ensure charges match approved proposals, contracts, and agreed-upon amounts. Verify that work has been completed satisfactorily and that required inspection reports and supporting documentation have been received before approving invoices for payment.
• Assist with annual budgets, monitor expenses, analyze variances, and implement corrective actions to meet financial objectives.
• Review service contracts, assist with negotiating agreements, and monitor vendor performance to ensure compliance with contractual standards.
• Coordinate and oversee capital improvements, renovations, tenant buildouts, and other property alterations in accordance with management agreements, lease terms, and owner directives.
• Develop and implement strategies to maximize property value, improve operations, and control expenses.
• Ensure property security by establishing and enforcing precautionary policies and procedures, responding to emergencies, and promptly notifying ownership of significant incidents or issues as needed.
• Coordinate with legal counsel and ownership on tenant disputes, lease enforcement, and eviction proceedings when necessary.
• Maintain accurate property records, contracts, leases, and maintenance documentation.
• Ensure the company fulfills its property management obligations while representing owners professionally and maintaining positive tenant and vendor relationships.
• Collaborate with property management, accounting, leasing, legal counsel, and other professionals to resolve property-related issues and ensure smooth operations.
• Support ownership and accounting during property sales, appraisals, refinances, and changes to property accounts or management arrangements.

Qualifications

• Minimum of 7 years of commercial property management experience
• Strong knowledge of commercial lease administration, tenant relations, property operations, and vendor management.
• Experience with budgeting, financial reporting, rent collections, accounts receivable, and accounts payable review.
• Knowledge of applicable property management regulations, building codes, health and safety requirements, and lease compliance.
• Experience managing maintenance, repairs, capital improvements, and tenant buildouts.
• Proficiency in property management software, preferably Yardi, and Microsoft Office, particularly Excel and Outlook.
• Excellent organizational, communication, problem-solving, and negotiation skills.
• Ability to manage multiple properties, prioritize competing demands, and work independently with minimal supervision.
• Strong attention to detail and ability to exercise sound judgment when handling tenant, vendor, and property-related issues.

Pay: $90,000.00 - $110,000.00 per year

Benefits:

• Health insurance
• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Commercial property management: 7 years (Required)

Language:

• English (Required)

Ability to Commute:

• Fort Lee, NJ 07024 (Required)

Work Location: In person