Property Operations Admin

(Mall & Property Management)

Not all property operations environments are the same.

We're looking for an organised and proactive Property Operations Administrator to support a professional mall operations team that values accountability, continuous improvement and the effective use of digital systems.

If you're someone who takes ownership of your work, enjoys working in a structured environment, and wants to keep learning and growing, this could be the opportunity you're looking for.

---

What You'll Be Doing

• Maintain and update property operations records and documentation
• Track contracts, licences, permits and related administrative records
• Support document control, filing and version management
• Monitor renewal schedules and coordinate documentation follow-ups
• Update and maintain information within operational systems and databases
• Support work order tracking and administrative processes through a CMMS platform
• Coordinate with service providers, contractors and internal stakeholders on documentation and follow-up matters
• Prepare reports, correspondence and operational records as required
• Assist with procurement administration and quotation tracking
• Support the Property Operations team with day-to-day administrative activities

---

What We're Looking For

• Around 1-2 years of experience in property administration, mall administration, building management administration, facilities administration or operations support
• Diploma preferred
• Candidates pursuing part-time tertiary studies are encouraged to apply
• Experience maintaining operational records and documentation
• Comfortable using digital systems and databases
• Experience with a CMMS platform such as ServeDeck will be an added advantage
• Proficient in Microsoft Office, particularly Excel
• Good attention to detail and organisational skills
• Strong follow-up discipline and ability to manage multiple tasks

---

You'll Fit In Well If You

• Take ownership of your responsibilities
• Follow through on commitments without constant supervision
• Enjoy keeping records organised and up to date
• Are comfortable working within structured processes and workflows
• Prefer using systems as the source of truth rather than maintaining separate manual trackers
• Have a positive attitude and willingness to learn

---

Why Consider This Opportunity?

• Exposure to commercial property and mall operations
• Opportunity to develop experience in property administration and operational systems
• Hands-on exposure to CMMS-driven workflows
• Stable role with opportunities to broaden your property management knowledge
• Work alongside experienced property and operations professionals

Candidates with experience supporting mall operations, property management offices, building management teams or facilities management environments are particularly encouraged to apply.