Property Service Coordinator

Introduction

Do you want to launch your career in the operational side of real estate? As a Property Service Coordinator, you will strengthen our Coordination Team and work closely with our Property Managers on the day-to-day management of a real estate portfolio.

You make sure that tenants, suppliers and files stay aligned.

Do you like working accurately and in a structured way?

Can you easily keep an overview?

Then this role is a perfect fit for you.

Do you want to launch your career in the operational side of real estate? As a Property Service Coordinator, you will strengthen our Coordination Team and work closely with our Property Managers on the day-to-day management of a real estate portfolio.

You make sure that tenants, suppliers and files stay aligned.

Do you like working accurately and in a structured way?

Can you easily keep an overview?

Then this role is a perfect fit for you.

Your responsibilities

Tenant administration: Manage the full tenant lifecycle of your assigned buildings, from onboarding to offboarding, including leases, rental guarantees and registration requirements.

Point of contact & follow-up: Be the first point of contact for tenants and clients and follow up every request and intervention until it is resolved.

Coordination of interventions: Arrange maintenance, access and interventions with suppliers and contractors (e.g. elevators, climate control, electricity) and keep tenants informed.

Property administration & data: Keep property documentation and data complete and consistent across our systems and archives.

Compliance & inspections: Coordinate statutory inspections, monitor compliance deadlines and manage the statutory documentation.

Support & collaboration: Support our Property Managers (and increasingly our Asset Managers), provide Property Accounting with the necessary lease and tenant data, and contribute to improving our processes.

Tenant administration: Manage the full tenant lifecycle of your assigned buildings, from onboarding to offboarding, including leases, rental guarantees and registration requirements.

Point of contact & follow-up: Be the first point of contact for tenants and clients and follow up every request and intervention until it is resolved.

Coordination of interventions: Arrange maintenance, access and interventions with suppliers and contractors (e.g. elevators, climate control, electricity) and keep tenants informed.

Property administration & data: Keep property documentation and data complete and consistent across our systems and archives.

Compliance & inspections: Coordinate statutory inspections, monitor compliance deadlines and manage the statutory documentation.

Support & collaboration: Support our Property Managers (and increasingly our Asset Managers), provide Property Accounting with the necessary lease and tenant data, and contribute to improving our processes.

What makes this role exciting?

Impact: Your accuracy and follow-up directly contribute to safe, compliant buildings and satisfied tenants.

Continuous learning: Enjoy an intensive, hands-on onboarding and ongoing training within the company.

Team spirit: Daily, close collaboration with our Property Managers.

Impact: Your accuracy and follow-up directly contribute to safe, compliant buildings and satisfied tenants.

Continuous learning: Enjoy an intensive, hands-on onboarding and ongoing training within the company.

Team spirit: Daily, close collaboration with our Property Managers.

Your profile

A background in administration, back office or customer support, or equivalent experience. Any experience in the real estate sector is an asset, but not a must.

Your Dutch is excellent, both spoken and written; you understand and speak French fluently; your English is good (B2 minimum).

You work accurately and in a structured way and easily keep an overview across multiple files at once.

You are flexible and solution-oriented, and you meet your deadlines with the necessary discipline.

You are proactive and enjoy regular contact with tenants, suppliers and colleagues.

You work equally well independently and in a team.

You are familiar with the Microsoft 365 environment; knowledge of property management software is a plus.

A background in administration, back office or customer support, or equivalent experience. Any experience in the real estate sector is an asset, but not a must.

Your Dutch is excellent, both spoken and written; you understand and speak French fluently; your English is good (B2 minimum).

You work accurately and in a structured way and easily keep an overview across multiple files at once.

You are flexible and solution-oriented, and you meet your deadlines with the necessary discipline.

You are proactive and enjoy regular contact with tenants, suppliers and colleagues.

You work equally well independently and in a team.

You are familiar with the Microsoft 365 environment; knowledge of property management software is a plus.

What do we offer?

• A role within Wanaka’s Property Service Coordination Team, where you build the foundation for operational and administrative follow-up in real estate.

• The chance to work on concrete property files, with visibility on tenant matters, interventions, compliance and reporting.

• A stimulating work environment where initiative, eagerness to learn and accuracy are encouraged.

• A collaborative team culture with room for guidance, growth and building your own responsibility.

• A market-standard salary package, supplemented with attractive extra-legal benefits such as group and hospitalization insurance, meal vouchers, a cafeteria plan, a 13th and 14th month, public transport reimbursement, the possibility to work from home, …

• Tailored training to further develop your administrative, operational and real estate skills.

• A role within Wanaka’s Property Service Coordination Team, where you build the foundation for operational and administrative follow-up in real estate.

• The chance to work on concrete property files, with visibility on tenant matters, interventions, compliance and reporting.

• A stimulating work environment where initiative, eagerness to learn and accuracy are encouraged.

• A collaborative team culture with room for guidance, growth and building your own responsibility.

• A market-standard salary package, supplemented with attractive extra-legal benefits such as group and hospitalization insurance, meal vouchers, a cafeteria plan, a 13th and 14th month, public transport reimbursement, the possibility to work from home, …

• Tailored training to further develop your administrative, operational and real estate skills.

Wan(n)a join our team?

Apply today and grow with Wanaka Partners! Send your resume and motivation letter to [email protected] mention the job title in the subject of your email.

At Wanaka Partners, we strive for a sustainable work environment where every voice is heard, valued and respected, regardless of background, gender, age, ethnicity, sexual orientation or other characteristics.