Proposal & Executive Support Associate

Location: Gurugram, Haryana
Work Mode: Work from Office
Experience: 2+ Years
Working Days: Monday to Saturday
Weekly Off: All Sundays and the 2nd and 4th Saturdays of every month
Working Hours: 9:00 AM – 6:00 PM

About the Role

We are looking for a highly organized, articulate, and detail-oriented professional to join our team in Gurugram. The role combines proposal development, Request for Proposal (RFP) management, business documentation, and executive assistance to the CEO.

The ideal candidate should have excellent English communication and writing skills, strong research and coordination abilities, and the confidence to manage multiple priorities. This opportunity is suited to someone who enjoys writing compelling proposals, working on business opportunities, and providing effective executive-level support.

A background in Psychology would be an added advantage, particularly for understanding and contributing to proposals related to education, inclusion, and social impact initiatives.

Key Responsibilities

1. RFP Management & Proposal Development

• Research, identify, and review relevant Requests for Proposals (RFPs), tenders, funding opportunities, and project announcements.
• Assist in preparing, drafting, and editing proposals, concept notes, project briefs, expressions of interest, and other business documents.
• Understand RFP requirements, eligibility criteria, submission guidelines, and deadlines.
• Coordinate with internal teams to collect the information, inputs, and supporting documents required for proposal preparation.
• Develop clear, persuasive, and professionally structured content tailored to specific opportunities and organizational objectives.
• Ensure proposals are accurate, complete, consistent, and submitted within the prescribed timelines.
• Maintain an organized repository of proposals, RFPs, supporting documents, and submission trackers.
• Conduct research to support proposal development, including background research, sector insights, and relevant project information.

2. Executive Assistance to the CEO

• Work closely with the CEO to support daily priorities, business activities, and administrative requirements.
• Manage calendar scheduling, meeting coordination, reminders, and follow-ups.
• Assist with preparing meeting agendas, presentations, briefing notes, and other documents.
• Draft and review professional emails, letters, communications, and meeting summaries on behalf of the CEO.
• Track action items, pending tasks, and commitments arising from meetings and discussions.
• Coordinate with internal teams and external stakeholders to ensure timely communication and execution of assigned tasks.
• Handle confidential information and sensitive communications with discretion and professionalism.

3. Business Operations & Coordination

• Support business development activities through research, documentation, and opportunity tracking.
• Maintain trackers for proposals, deadlines, meetings, follow-ups, and key deliverables.
• Ensure timely follow-up with relevant stakeholders for information, approvals, and pending actions.
• Assist in preparing reports, presentations, and business correspondence as required.
• Manage multiple assignments simultaneously while maintaining quality, accuracy, and attention to detail.

Eligibility & Required Skills

• Bachelor's degree in any discipline.
• Minimum 2 years of relevant professional experience in proposal writing, RFP management, research, business coordination, executive assistance, or a similar role.
• Excellent English writing and verbal communication skills are essential.
• Strong drafting, editing, proofreading, and professional correspondence skills.
• Ability to understand complex requirements and convert them into clear, structured, and persuasive documents.
• Strong research, analytical, organizational, and time-management skills.
• Proficiency in MS Office and/or Google Workspace, particularly Word/Docs, Excel/Sheets, and PowerPoint/Slides.
• Ability to manage deadlines, prioritize tasks, and work independently with minimal supervision.
• Professionalism, discretion, and the ability to handle confidential information.
• Strong interpersonal skills and the ability to coordinate effectively with senior management and multiple stakeholders.
• Must have own Laptop.

Preferred Qualifications

• A degree or academic background in Psychology would be an added advantage.
• Experience working on CSR proposals, development-sector projects, education initiatives, nonprofit programs, or social-impact projects would be beneficial.
• Prior experience supporting a CEO, senior executive, or leadership team would be an advantage.
• Familiarity with government tenders, institutional proposals, funding applications, or corporate partnerships would be desirable.

Ideal Candidate:

The ideal candidate is an excellent writer, a proactive researcher, and a dependable coordinator who can balance detailed proposal work with executive support responsibilities. They should be comfortable working closely with senior leadership, anticipating requirements, managing competing priorities, and ensuring that important tasks and deadlines are not missed.

If you have strong English communication skills, enjoy research and proposal writing, and can provide reliable executive support, we would love to hear from you.

Job Type: Full-time

Pay: ₹15,000.00 - ₹22,000.00 per month

Application Question(s):

• Are you available to join immediately? If not what is your official notice period?
• Are you comfortable working full-time from our office in Gurugram (Sector 83)?
• How many years of experience do you have in proposal writing, RFPs, or executive assistance?
• Have you independently drafted proposals and professional documents in English?
• Do you have a Laptop?
• Are you comfortable working from our Gurugram office, 9 AM–6 PM Monday to Saturday?

Work Location: On the road