PROPOSAL & PROCUREMENT EXECUTIVE

About the role

This role involves managing administrative, operational, and regulatory processes for the company. You will handle e-Perolehan submissions, oversee company license registrations and renewals, coordinate tenders, administer e-SIMS processes, and manage compliance requirements. You will also prepare and monitor contracts, maintain regulatory records, arrange training programs, handle customer service matters, manage government registrations, coordinate insurance claims, and support marketing initiatives including social media management and client follow-up.

Key responsibilities

• Manage and handle e-Perolehan processes, including government-related submissions and compliance
• Oversee registration and renewal of company licenses (e.g., KDN, PIKM, PBT) and ensure all regulatory requirements are up to date
• Coordinate and manage company tenders for both private and government sectors, including KPM tenders
• Administer e-SIMS processes and facilitate KDN vetting for all new staff upon HR notification
• Prepare, monitor, and renew tenancy agreements, service proposals, quotations, order confirmations, and service contracts
• Maintain and organize records of clients' SOPs, rules, and regulatory requirements
• Plan, arrange, and execute training programs, including CSG and TNG training initiatives
• Handle customer service matters while conducting research and telemarketing to engage potential clients
• Manage registrations with government bodies and onboarding of new clients
• Coordinate insurance claims and oversee annual insurance policy renewals with agents

About you

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related field
• At least 1–3 years of working experience in administration, operations, tender management, or a similar role
• Experience handling e-Perolehan and government-related processes is an added advantage
• Familiarity with licensing and regulatory requirements (e.g., KDN, PIKM, PBT) is preferred
• Basic knowledge of tender documentation and submission processes for both private and government sectors
• Good communication skills in English and Bahasa Malaysia (both written and spoken)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general computer applications
• Strong organizational skills with attention to detail and the ability to manage multiple tasks
• Able to work independently, take initiative, and meet deadlines

Benefits

• Company location accessible and near with public transport
• Walking distance to restaurant, food courts, banks
• Medical insurance
• EPF, SOCSO, EIS and HRDF contribution
• Good career progression
• Employee bonding program e.g teambuilding, potluck and more
• Casual dress code
• Company car
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development