Proposal Coordinator

About the Role

We are seeking a proactive and tech-savvy Proposal Coordinator to join our team on an on-call, consultative basis. In this role, you will take ownership of managing the proposal workflow from kickoff to final submission.

Because routine administrative tasks—such as compliance matrices and tracking documentation—are streamlined through our internal business development platform, your focus will remain centered on core proposal development, content management, and writing.

Key Responsibilities

• Process Management: Lead and manage the proposal lifecycle, setting milestones, keeping subject matter experts (SMEs) on track, and driving the team toward deadlines.
• Content Development & Writing: Draft, edit, and refine proposal narratives, executive summaries, and technical sections using our proprietary automation platform to accelerate generation and formatting.
• Collaboration & Execution: Facilitate review sessions, synthesize contributions from team members, and ensure the final narrative is polished, cohesive, and persuasive.
• Platform Utilization: Leverage our internal BD platform's content repositories and AI capabilities to source, organize, and assemble high-quality proposal packages efficiently.

Qualifications & Skills

• Experience: 2+ years of experience coordinating proposals, technical writing, or managing business development content within government or commercial contracting.
• Tech-Savviness: Highly comfortable working with modern AI-driven proposal tools, content libraries, or cloud-based collaboration software (you will receive training on our COTS system).
• Writing & Editing: Strong professional writing and editing skills with the ability to synthesize complex ideas into clear, compelling content.
• Project Leadership: Exceptional organization and communication skills, with the ability to guide teams and manage fluctuating on-call workflows under tight deadlines.
• Education: Bachelor’s degree in communications, English, Business Administration, or a related field (or equivalent practical experience).

Compensation Structure

This is a remote on-call consulting role with compensation structured hourly: $32 -35 / hour. Invoices must detail deliverables produced.