Proposal Coordinator

RESPONSIBILITIES

• Work Acquisition and Pursuits (primary focus)
• Support the production of SOQ and RFP responses, including layout, formatting, and assembly, all in Adobe InDesign
• Support the entire pursuit process, from kick off meeting through interview stages
• Enter and track opportunities in our CRM database (Unanet), ensuring pipeline data remains accurate and current
• Content Library
• Maintain staff resumes and bios, keeping them current, consistent, and tailored to each pursuit so that the most relevant experience is presented to clients
• Manage the project sheet and project profile library, ensuring our content is up to date and formatted to company standards
• Maintain InDesign and Powerpoint templates for Marketing team, and Microsoft Office templates for Project Management staff
• Marketing Support
• Design graphics for proposals, presentations, social media, advertising opportunities, and other marketing needs
• Assist with brand management to ensure consistency in visual identity, voice, and messaging across all channels
• Develop and/or revise collateral materials for the market sectors we serve, our clients, and our staff
• Collaborate closely with all members of the Marketing team and with technical staff to gather project information, photography, and supporting details

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Graphic Design or related field
• Strong proficiency in Adobe InDesign (required) and Microsoft Office
• 2+ years of experience in the AEC industry
• Graphic design capabilities strongly preferred, with a portfolio of work samples
• Experience with Unanet or a comparable CRM preferred
• Exceptional attention to detail and a commitment to quality and consistency
• Demonstrated ability to manage multiple deadlines and shifting priorities
• Strong written and verbal communication skills and a collaborative approach
• Ability to work effectively with both creative and technical colleagues
• A desire to learn and assume increasing responsibility over time

WHY WISE

• Mentorship: Direct training from the professionals who lead our pursuits, as well as the company’s leadership
• Impact: Your work contributes directly to proposals that win projects across three demanding sectors
• Collaboration: A close-knit team where individual contributions are recognized
• Growth: Meaningful opportunities for advancement as the team evolves