Proposal Coordinator

About Metricline Projects

At Metricline, we build strong teams that rely on each other to win. Based in Calgary, we are an industrial general contractor with in-house engineering and design services, driving clean energy initiatives at the forefront of the global energy transition.

As we grow, we need a versatile communicator who can bridge the gap between technical teams, vendors and clients.

The Opportunity

Are you the type of person who can sit in a meeting, ask the right questions and synthesize complex technical talk into a clean, concise, visually compelling deck or proposal? Can you bring personality, structure and clarity to vendor relationships while keeping fast-moving deadlines on track?

This role combines proposal coordination vendor relations, a dynamic position which means you will be our primary bridge between internal teams, external suppliers and clients.

What You’ll Do

1. Proposals & Client Presentation (The Storyteller)

• Translate Engineering into Clarity: Take raw notes, technical specs and ideas from the team and turn them into a polished, visually engaging client presentations (PowerPoint, Word, PDF) and proposal submissions (RFPs/RFQs).
• End-to-End Proposal Ownership: Coordinate timelines, maintain content libraries, build compliance matrices, and ensure submissions match Metricline’s high quality standards.
• Client Engagement: Assist with pitch decks, post-submission follow-ups, and showcasing Metricline to new prospective clients.

2. Vendor & Partner Relations (The Networker)

• Bridge Technical & Commercial Teams: Serve as the friendly, organized primary point of contact for external vendors, suppliers, and subcontractors.
• Onboarding & Compliance: Manage our Preferred Vendor List (PVL), collect safety/insurance records (WCB, COR), and pre-qualify trade partners.
• Procurement Support: Coordinate quote requests (RFQs), manage purchase order admin, track agreement renewals, and organize vendor lunch-and-learns.

Who You Are

• A Skilled Translator: You have a natural ability to listen to complex technical ideas and distill them into concise, high-impact narratives and visually appealing decks.
• A People Person with Backbone: You bring personality, warmth and strong communication skills to build trust with vendors and keep engineers on schedule.
• Detail-Driven & Proactive: You take initiative, stay calm under tight deadlines and take pride in delivering exceptional work.

Qualifications & Requirements

• Experience: 2+ years in proposal coordination, vendor management, or bid preparation (experience in engineering, construction, or EPC environments is a big plus).
• Tech & Formatting Skills: Advanced knowledge of Microsoft Office (PowerPoint, Word, Excel) with a sharp eye for layout and document formatting. Comfortable leveraging AI tools to work smarter.
• Education: Degree or diploma in Communications, Business, Marketing, Technical Writing, Supply Chain, or Engineering (or equivalent real-world experience).

Pay: $30.00-$32.00 per hour

Benefits:

• Paid time off
• Profit sharing

Work Location: In person