Proposal Coordinator – Contract Position

We are seeking a dynamic and detail-oriented Proposal Coordinator to join Hanscomb on a 12-month contract. Reporting to the Director of Marketing, you will work closely with internal teams and regional managers to develop clear, compelling responses to requests for information and proposals, while also supporting broader marketing and business development activities.

With nine offices from coast to coast, Hanscomb has been Canada’s trusted independent firm of Quantity Surveyors and Cost Consultants since 1957. We expertly estimate and monitor construction costs for public and private sector clients, spanning healthcare, transit, infrastructure, industrial, commercial, institutional and energy sector projects across Canada and internationally.

What you’ll do

• Analyze proposal documents and identify requirements to support compliant, responsive submissions.
• Coordinate the proposal process from kick-off through submission.
• Write, edit, and format proposal content, including project descriptions, qualification summaries, and resumes.
• Develop, update, and maintain proposal resources, including resumes, project profiles, images, references, and related materials.
• Support related marketing and business development activities, including identifying and distributing new bid opportunities.

About you

• A diploma or bachelor’s degree in communications is preferred, or equivalent experience in professional writing, business administration, marketing, or a related field.
• Strong technical writing, editing, proofreading, grammar, and formatting skills.
• The ability to manage multiple priorities, adapt to changing deadlines, and produce accurate work under compressed time frames.
• A proactive and detailed approach, strong initiative, and excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Experience in the construction industry and proposal development is preferred.
• Excellent analytical, organizational, and problem-solving skills.
• Experience using Adobe Creative Suite to develop visually engaging proposal responses and reports would be considered an asset.
• Experience with business-focused social media would be considered an asset.

What’s in it for you?

• The opportunity to contribute to an employee-held company built on the dedication and expertise of its people.
• A diverse, inclusive, and collaborative team of trusted professionals.
• A 12-month contract position with competitive compensation
• A hybrid/remote work environment.

How to apply

If you are interested in this role, please submit your cover letter and resume as PDFs, with your first and last name and reference number 010414_HD included in the file name.

Thank you for your interest in Hanscomb. We appreciate all applications; however, only candidates selected for further consideration will be contacted.

Pay: $60,000.00-$70,000.00 per year

Work Location: Hybrid remote in Toronto, ON M4S 3C3