Proposal Manager - Clinical Services

Summary We are looking for an experienced and detail-oriented Proposal Manager to support our Phase I and Early Clinical Development business. In this customer-facing role, you will manage the end-to-end proposal process for clinical study opportunities, translating client requirements into high-quality, competitive proposals and budgets.

Working closely with cross-functional experts from Business Development, Clinical Operations, Medical Affairs, Legal, and Finance, you will play a key role in securing new business and ensuring that proposed study scopes, timelines, costs, and contractual terms are aligned. This is an excellent opportunity for a professional with a strong understanding of early clinical development and a passion for developing tailored client solutions.

Responsibilities

• Review and analyze incoming RFPs related to Phase I / Early Clinical Development studies
• Coordinate and lead proposal kick-off meetings with relevant subject matter experts across departments
• Develop comprehensive, high-quality proposals and budgets tailored to client requirements
• Perform detailed cost calculations including risk assessment and margin analysis
• Prepare and present proposals to internal and external stakeholders
• Review contract documents and ensure alignment between proposal scope and contractual terms
• Collaborate with Business Development, Clinical Operations, Medical Affairs, Legal, and Finance teams for RFP responses
• Ensure compliance with internal SOPs and quality standards
• Support the continuous improvement of proposal templates, tools, and processes

Qualifications

• At least 3–5 years of relevant work experience in a CRO, pharmaceutical, or biotech company
• Experience in creating proposals for Phase I clinical studies (FIH, SAD/MAD, BA/BE, PK/PD)
• Solid understanding of Early Clinical Development study designs and regulatory requirements
• Experience in the preparation of quotes/proposals
• Experience in collecting and analyzing project requirements from RFP documents or client calls
• Familiarity with clinical unit operations and Phase I site capabilities is an advantage
• Excellent communication and writing skills in English (German is a plus)
• Strong organizational skills and ability to manage multiple proposals simultaneously under tight timelines
• Ability to work in a customer-facing role with high attention to detail
• Experience in cross-functional collaboration (Clinical Operations, Regulatory Affairs, Medical Writing, Finance, Legal)
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of CRM tools (e.g., Salesforce) is an advantage

If you’re excited about Early Clinical Development and enjoy working with different teams to find the best solutions for clients, we’d love to hear from you.

Bring your experience and ideas to our team and make a real difference together with us. We look forward to receiving your application!