Proposal Manager (Government Services)

Position: Proposal Manager

Travel: None

Job Description: The Proposal Manager is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal business opportunities, from pre-RFP to post-submission activities, in a fast-paced environment. Additionally, the Proposal Manager serves as a corporate subject matter expert on the Shipley proposal process. The ideal candidate is a thought leader, able to see the big picture without overlooking the details, fosters a positive and responsive team environment, and can quickly adjust to dynamic proposal development schedules and requirements.

Responsibilities (including But Not Limited To)

• Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
• Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
• Develop and deliver training materials for Business Development and other staff to continuously improve our corporate proposal operations.
• Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements.
• Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan.
• Work with the Business Development team and Capture Manager to determine author assignments and integrate win strategy, themes, and discriminators into proposal.
• Provide insight, leadership, and work guidance to authors on all proposal content.
• Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents.
• Prepare and lead efficient Proposal Kickoff meetings and daily status calls, ensuring activities adhere to the Proposal Development Plan.
• Conduct activities required to successfully perform color reviews and debrief to authors.
• Manage the development of oral presentations, discussions, and proposal revisions.
• Ensure the high-quality content and appearance of final proposal deliverables.
• Conduct and document proposal lessons learned and implement actions to improve process efficiency.
• Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes.

Required Qualifications:

• Bachelor's degree in business or communications field, or equivalent professional experience.
• Understanding of managing and writing proposals using the Shipley processes and standards.
• Minimum 6 years proven successful experience managing proposal teams and leading them efficiently in a dynamic, fast-paced environment on moderate- to high-complexity federal opportunities.
• Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product.
• Ability to work on multiple concurrent projects.
• Ability to adapt to various people and working styles under tight deadlines.
• Ability to work beyond regular scheduled hours.
• Possess excellent leadership, communication, prioritization, and organizational skills.
• Editing skills; excellent knowledge of grammar and punctuation.
• Experience interviewing subject matter experts to support the proposal writing process.
• High proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and SharePoint.

Desired Qualifications:

• A proven track record of managing and winning proposals within the federal market ranging from $10M to $50M-plus