Proposal Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Proposal Management

Collaborate with business line growth teams and operational leaders to support the pursuit and acquisition of new business opportunities. Lead the development of high-quality responses to client RFIs, RFQs, and RFPs, ensuring compliance with bid requirements, timelines, and established pursuit processes.

Manage the delivery of print, digital, and presentation-based proposal submissions while maintaining accuracy, consistency, and a high standard of quality. Conduct market research and competitive analysis, leveraging data, systems, and business intelligence tools to inform proposal strategies and support broader business growth and strategic planning initiatives.

Job Summary

• Lead the development of large, complex proposals across multiple business lines and regions, supporting opportunities from capture through to the interview stage.
• Facilitate capture planning workshops and strategy sessions to support the development of winning pursuit strategies.
• Coach proposal teams in interview preparation, Q&A responses, and presentation delivery to strengthen client engagement.
• Coordinate and facilitate proposal quality reviews (Pink Team and Red Team), apply lessons learned to improve proposal outcomes, and serve as a compliance or review team member on other pursuits.
• Contribute to Go/No-Go decisions by providing strategic recommendations, supporting advanced capture planning, and ensuring compliance with delegation of authority and legal requirements.
• Review client feedback and internal debriefs to identify trends, capture lessons learned, and drive continuous improvement across proposals and markets.
• Serve as a subject matter expert for specific clients, portfolios, or sectors, collaborating with marketing, client account managers, and business lines to develop pursuit strategies and client-focused content.
• Support the development and delivery of internal training programs, lead special projects, and provide guidance to team members, including direct reports where applicable.
• Take overall ownership of proposal performance and be accountable for the successful delivery of proposal activities.

Qualifications

• With 8+ years' experience in bid and proposal management or similar roles, such as Pursuit Partner, Bid & Proposal Partner, Tender Specialist, or Proposal Specialist.
• Exceptional written, verbal, and stakeholder communication skills, with the ability to produce compelling, high-quality proposal content.
• Demonstrated experience managing multiple bids simultaneously while meeting competing deadlines through strong project management and organizational skills.
• Ability to communicate complex technical information in a clear, concise, and persuasive manner.
• Experience translating detailed written content into visually engaging graphics or presentations is highly desirable and considered a strong advantage.

Additional information

• Flexible work arrangements, including alternative start/finish times and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Flex public holidays – swap Easter or other holidays for ones that suit you better
• Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities