Proposal Writer

Proposal Specialist II

Location: Bangalore (Work from Office)
Shift: CST (US Shift)
Notice Period: Immediate to 30 Days

About the Role

Collabera is looking for an experienced Proposal Specialist II to join our high-performing Proposal Management team. In this role, you will collaborate with Capture Managers, Business Development teams, and technical Subject Matter Experts (SMEs) to develop compelling, high-quality proposals that support business growth and help win strategic opportunities.

If you have strong proposal management experience, exceptional writing skills, and enjoy working in a fast-paced, collaborative environment, we'd love to hear from you.

Key Responsibilities

• Manage the proposal lifecycle from kick-off through final submission.
• Coordinate with Capture Managers, Sales, Technical SMEs, and cross-functional stakeholders to gather proposal inputs.
• Plan, track, and manage proposal schedules to ensure timely completion.
• Facilitate proposal kick-off meetings, strategy sessions, and review meetings.
• Develop, edit, format, and maintain proposal documents while ensuring consistency and compliance.
• Create visually appealing proposal layouts and coordinate document production.
• Support development of proposal strategies, win themes, executive summaries, and compelling content.
• Ensure proposals meet quality standards, customer requirements, and submission deadlines.
• Track action items and communicate proposal status across stakeholders.
• Maintain proposal documentation and support continuous improvement initiatives.

Required Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, Journalism, or a related field.
• 6+ years of experience in proposal planning, proposal development, bid management, or proposal coordination.
• Experience working in proposal management for professional services, engineering, consulting, staffing, or related industries.
• Excellent written and verbal communication skills.
• Strong project management and stakeholder coordination abilities.
• High attention to detail with excellent document management skills.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Ability to manage multiple proposals simultaneously while meeting aggressive deadlines.
• Strong organizational, analytical, and decision-making skills.

Preferred Qualifications

• Experience with Adobe InDesign.
• Experience using proposal management tools such as Deltek Vision or similar platforms.
• Familiarity with proposal best practices, compliance requirements, and document version control.
• Experience supporting large enterprise proposals or government/commercial bids is a plus.