Proposals Associate

Job Overview:

Lead RFP/RFI development processes and timelines to support an efficient, high quality and timely proposal submission and scope change process.

Job Duties and Responsibilities:

• Manage RFP/RFI proposal submission process and timelines to exceed customer expectations and facilitate an efficient, high quality, and timely submission.
• Facilitate development of RFP/RFI content including budgets and strategic text in response to sponsor RFP requests.
• Develop draft budgets and texts based on strategic RFP/RFI parameters.
• Review budgets and texts with operational lead assigned to the RFP and prepare/analyze proposed budget metrics.
• Work with operational lead and Vendor Management Team to obtain third party vendor budgets as necessary.
• Schedule and participate in strategy calls and budget review calls in accordance with submission timelines.
• Submit proposal package within timelines requested by sponsor.
• Develop third party contracts, full service contractual agreements inclusive of change in scope budgets and supporting legal documents
• Prepare scope change budgets and variance analysis in accordance with instructions from Project Managers and Project Analysts.
• Coordinate budget and contract revisions with Operations Directors, Project Manager, DBD, Project Analyst and third-party vendors as needed. Assist Project Managers and DBDs with scope change review with sponsors as needed.

Requirements:

**Education & Experience**

• Bachelor's degree in Life Sciences, Pharmacy, Business, Finance, English, or a related field.
• 1–3 years of relevant working experience, preferably in a CRO, pharmaceutical, or healthcare environment.
• Experience in proposal development, budgeting, contract administration, or project coordination is preferred

**Technical Skills**

• Proficient in Microsoft Excel and Word, with good numerical and analytical skills.
• Good written and Oral English skills for routine business communication and document review.
• Basic understanding of budget preparation, contract documentation, or project financial processes is preferred.

**Core Competencies**

• Strong attention to detail and accuracy, with a good sense of quality control.
• Good communication, coordination, and follow-up skills.
• Proactive, responsible, organized, and willing to learn.
• Ability to manage multiple assignments and work under deadlines.
• Good teamwork and adaptability.

**Expected Responsibilities**

• Prepare and revise basic proposal budgets using established templates.
• Draft and update standard contractual documents, including SAs, WOs and COs.
• Perform basic QC on budgets and contracts to ensure accuracy and consistency.
• Coordinate internal reviews and follow up on required inputs and approvals.
• Maintain project trackers and documentation.

**Note:** Candidates with experience in either proposals or contracts are welcome, provided they demonstrate the willingness and ability to develop skills in both areas.