Proposals Coordinator

Note: This position could also be located in our Peachtree Corners Office, our Dallas Office, or our Austin Office.

ABOUT THE COMPANY

At Foresite Group, we are honored to have been recognized as a Best Firm to Work For over the past 15 years. As a multi-disciplinary engineering, planning, and design firm with offices nationwide, we take pride in leading the industry with our collaborative and responsive services. Our success begins with our people. We work diligently to foster a growth-oriented culture that empowers our team to thrive professionally while maintaining a healthy work/life balance.

We want everyone to love working here as much as we do. Our diverse range of services includes Civil Engineering, Landscape Architecture, Structural Engineering, Traffic Engineering, Wireless Services, Mechanical, Electrical, Plumbing and Fire Safety, and Broadband Engineering. Each discipline is backed by a team of dedicated professionals committed to excellence and innovation. Join us and become part of a firm that values your growth and contributions, ensuring a fulfilling and dynamic career.

JOB SUMMARY

We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Marketing Team. This position will support proposal and qualification efforts for teams across the country, helping coordinate and develop responses for public, federal, and private sector opportunities.

RESPONSIBILITIES:

• Coordinate and develop proposals, qualifications packages, presentations, and RFP/RFQ responses for public, federal, and private sector pursuits
• Manage proposal schedules, deadlines, compliance requirements, and deliverable coordination across multiple offices and disciplines
• Collaborate with technical staff, project managers, and leadership teams to gather content and develop winning submissions
• Assist with writing, editing, proofreading, and formatting proposal content to ensure consistency, clarity, and quality
• Support proposal database management, including maintaining resumes, project descriptions, boilerplate content, and marketing materials
• Utilize Deltek Vantagepoint for opportunity tracking, proposal coordination, and marketing database management
• Create and edit graphics, layouts, and visual content using Adobe Creative Cloud software, including InDesign, Photoshop, and Illustrator
• Support broader marketing and business development initiatives as needed

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Communications, Graphic Design, English, Journalism, or related field preferred
• 2-4+ years of proposal coordination, marketing, or business development experience, preferably in the A/E/C industry
• Experience coordinating and producing RFP/RFQ responses and qualifications packages
• Strong writing, editing, proofreading, and verbal communication skills
• Proficiency in Adobe Creative Cloud, including InDesign, Photoshop, and Illustrator
• Experience with Deltek Vantagepoint or similar CRM/proposal management software preferred
• Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously

DESIRED ATTRIBUTES:

• Detail-oriented and highly organized
• Strong interpersonal and communication skills
• Ability to work effectively with teams across multiple offices and disciplines
• Self-starter, results-oriented individual who can execute with little supervision
• Creative mindset with an eye for layout, formatting, and visual presentation
• Ability to thrive in a collaborative, fast-paced environment

WHAT WE OFFER:

• Career Advancement Opportunities
• Exposure to a wide range of projects across engineering disciplines
• A supportive and collaborative work environment
• A work-hard, play-hard mentality with regular social events and peer recognition programs
• Competitive Salary with Bonus Opportunities
• Comprehensive Health, Dental and Vision Insurance
• Health Savings Account with Company Match
• Retirement Savings Plan with Company Match
• Discretionary Profit-Sharing Program
• Telemedicine + Teletherapy
• Wellness Program
• Company Paid Life Insurance
• Voluntary Life Insurance
• Short + Long-Term Disability Insurance
• Supplemental Insurance Plans
• Dependent Care Flexible Spending Account
• Flexible Schedules
• Paid Time Off
• Holiday Pay
• Floating Holiday
• Parental Leave
• Professional Development Opportunities
• Tuition Reimbursement
• Referral Program