Proposal/Tender Manager

Job Requirements 1- Proposal / Tender Manager | Delhi / Mumbai, India Function / Department Business Development

Grade / Level L2

Reports To Head of Business Development — India

Location / Base Delhi / Mumbai, India

Employment Type Permanent

Mobilization Window Travel Frequent regional travel — site visits and client clarification meetings

1- Purpose Of The Role (Job Summary) Lead end-to-end bid management, tender preparation, proposal development, and coordination with cross-functional teams to secure business opportunities.

2- Key Responsibilities And Accountabilities

• Manage the full tender lifecycle: RFP analysis, bid/no-bid pack, bid plan, kick-off, responsibility matrix, and submission calendar.
• Own the compliance matrix so every RFP requirement is answered, and deviations are approved before submission.
• Coordinate technical content with Design & Engineering: methodology, project organization, schedule narrative, T&C approach, and references.
• Assemble pricing with the CSA and MEP Estimation Managers; align cost, risk provisions, and margin with the approved bid strategy.
• Manage tender clarifications and addenda in both directions without compliance gaps.
• Produce bid-committee packs: commercial summary, risk register, cash-flow profile, bonding and insurance needs, and deviations.
• Control document quality and submission logistics, including e-portal uploads.
• Support post-bid clarifications, best-and-final offers, and handover to Commercial for negotiation.
• Maintain the bid library: write-ups, CVs, reference projects, certificates, and lessons learned.

3- Key Performance Indicators

• 100% on-time, compliant submissions; zero disqualifications on administrative grounds.
• Bid-committee packs issued at least 5 working days before submission.
• Clarification turnaround within 48 hours; fewer rework cycles.
• Bid library refreshed quarterly.
• Pursuit cost within the approved bid budget.

4- Qualifications & Certifications

• Bachelor's Degree in engineering (mandatory); MBA or contracts qualification an advantage.
• PMP preferred; CDCP or CDCS an advantage.
• Familiarity with FIDIC and Indian EPC contract forms.

5- Experience

• 5–10 years in proposals or tendering management for EPC and construction, including 5+ years on data center or mission-critical bids.
• Managed lump-sum EPC bids end-to-end.
• Experience with client e-procurement portals and international bid formats (GCC exposure an advantage).

6- Competencies

• Strong planning and deadline discipline across parallel tenders.
• Clear technical writing and proposal storytelling.
• Detail-focused compliance management.
• Calm coordinator of senior contributors across functions.
• Commercially aware of risk pricing and margin protection.
• Attention to Detail, Team Collaboration, Planning & Organizing, Analytical Thinking

Work Experience Technical Skills Tender documentation, compliance matrices, commercial evaluation, costing coordination, contract review, MS Excel and PowerPoint.

Key Interfaces

• Internal: BD Managers, CSA and MEP Estimation, Design & Engineering, SCM, Finance & Commercial, Legal, Planning.
• External: Client procurement teams, PMCs, consultants, JV partners, bonding banks and insurers (through Finance).

Special Conditions High intensity during bid windows; strict confidentiality.