Protocol & Travel Executive

Role Purpose

To coordinate and manage all travel, protocol, and visit-related arrangements for the CMD. The incumbent will travel to various locations in advance of the CMD's visit to ensure readiness, security coordination, stakeholder engagement, and seamless execution of planned meetings and events.

Roles & Responsibilities:

• Travel & Visit Coordination: Conduct advance visits, verify travel, accommodation, venues, and hospitality, and prepare itineraries.
• Protocol Management: Ensure protocol compliance and coordinate VIP visits, vendors, authorities, and internal teams.
• Stakeholder Coordination: Represent the organization ahead of the CMDs arrival, brief stakeholders, and build strong professional relationships.
• Security & Readiness: Inspect sites, coordinate security arrangements, identify risks, and ensure readiness.
• Reporting & Follow-up: Submit readiness reports, maintain visit records, and ensure timely closure of action items.

Desired Skills:

• Excellent communication, interpersonal, and coordination skills.
• Professional appearance, etiquette, and VIP protocol management.
• Strong problem-solving and crisis management abilities.
• Knowledge of travel planning, event coordination, MS Office, and reporting.

Key Requirements:

• Willingness to travel extensively across India (7080%).
• Flexibility to manage short-notice travel and changing schedules.
• Confidence in interacting with senior executives, officials, and business partners.
• High professionalism, confidentiality, and ownership.