Public Works Administrative Assistant II

The Administrative Assistant works under the direction of the Public Works Office Manager. Assist in the overseeing of the City of Beaufort’s maintenance to all City administrative duties, reporting and documentation of information, and correspondence for Public Works. Also assist in the planning, scheduling, and participates in the record keeping, of the multiple division of Public Works such as Traffic Control, Facilities Maintenance, Stormwater, Parks and Streets.

Essential Functions The following functions are intended only as illustrations of the various types of work performed. The omission of the specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Assist Office Manager with the coordination, preparedness, and processing of required reports and documentation appropriate to the departmental needs; maintains and updates manuals and records.
• Acts as Office Manager primary representative for review and evaluation of Purchase Orders, Public Work Division contracts and/or plans prepared for projects recording; collects information to complete fully processed budget purchases and reporting.
• Inventories, reports, and makes recommendations as to the needs of the Public Works Department to the Office Manager regarding requisitions for needed items regulated to the Budget for each year.
• Have a background knowledge of the workings of Public Works and the City’s Ordinances, along with familiarity of city streets, areas, subdivisions, and history.
• Interacts and communicates with various groups and individuals such as supervisors, co-workers, subordinates, visitors to Public Works Complex, vendors, sales representatives, and the public.
• Maintains a comprehensive, current knowledge of applicable codes, laws, and regulations.
• Coordinates work orders, assist with recommending the prioritizing and scheduling of projects; and responds to emergency situations.
• Carries out all directives issued by Public Works Director or his designee.
• Other duties as assigned by the Public Works Director or his/her designee.
• Subject to recall for emergency and designated “remain-behind” personnel in the event of a natural disaster.
• Required to handle complaints, request, and gather information, liaison to Human Resources for workman comp reporting and litigation issues.
• Cashier: responsible for petty cash and credit card reconciliation, along with time sheet entry.
• Banner scheduling and reconciliation.

Education And Experience Requires a high school diploma or GED equivalent supplemented by five (5) years of administrative experience in Office Operations, or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Valid South Carolina driver's license required. Position requires general knowledge office equipment, and knowledge of Word, Excel, Power Point and Munis

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The City of Beaufort is an Equal Employment Opportunity employer. The City of Beaufort will provide reasonable accommodation for otherwise qualified individuals. The City of Beaufort does not discriminate on the basis of age, disability, gender or sex, race, color, religion, national origin, veterans status or genetic information.

The City of Beaufort offers a wide range of benefits to full-time employees and their families to include health care, dental, vision, PEBA retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term and short-term disability, holidays, vacation, and sick leave. To learn more details, visit our benefits page. 01

Do you have a valid driver's license?

• Yes
• No

02

Do you have a valid South Carolina driver's license?

• Yes
• No

03

Do you have a High School diploma or GED?

• Yes
• No

04

Do you have any professional experience in preparing and managing departmental correspondence, contracts, and purchase orders?

• Yes
• No

05

Do you have any professional experience in preparing, recording, submitting and maintaining comprehensive reports?

• Yes
• No

06

Do you have any professional experience with balancing cash drawers, collecting various payments, and depositing various funds?

• Yes
• No

07

Do you have experience with cash, credit card, and time sheet entry reconciliation?

• Yes
• No

08

How many years of professional experience in administrative/clerical involving extensive customer service do you have?

• No experience
• Less than 1 year of experience
• 1 year but less than 3 years of experience
• 3 years but less than 5 years experience
• 5 or more years of experience

09

Do you have background knowledge of workings of Public Works and City's Ordinances, along with familiarity of city streets, areas, subdivisions, and history?

• Yes
• No
• Required Question