Purchase Admin

Key Responsibilities

Purchasing Administration

• Create and process Purchase Orders (PO) based on approved Purchase Requisitions (PR).
• Ensure all purchasing documents are complete and accurately recorded.
• Update purchasing records and maintain proper filing (hardcopy and softcopy).
• Monitor outstanding Purchase Orders and follow up with suppliers regarding delivery status.
• Coordinate with suppliers regarding quotations, order confirmations, delivery schedules, and documentation.

Coordination

• Coordinate with Warehouse, Sales, Customer Service, Finance, and other departments regarding purchasing requirements.
• Communicate with suppliers regarding shipment schedules, shortages, or discrepancies.
• Assist in resolving issues related to purchase orders, invoices, and deliveries.

Documentation & Reporting

• Prepare purchasing reports as required by management.
• Update supplier database and purchasing records.
• Maintain accurate pricing information and supplier quotations.
• Ensure all purchasing documents comply with company policies and audit requirements.

Inventory Support

• Assist in monitoring stock levels and replenishment requirements.
• Coordinate with Warehouse to ensure purchased items are received correctly.
• Report discrepancies between ordered and received quantities.

Continuous Improvement

• Support initiatives to improve purchasing processes and administrative efficiency.
• Recommend improvements to documentation and workflow where appropriate.

Qualifications

Education

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Supply Chain, Accounting, or related fields.

Experience

• Minimum 1–2 years of experience in Purchasing Administration or related administrative roles.
• Fresh graduates with strong administrative skills are welcome to apply.