Purchase and Accounts

Job Title: Purchase & Accounts Executive
Department: Purchase & Accounts
Industry: Pharmaceutical Manufacturing
Location: The Water Mark Building, Kondapur, HITEC City, Hyderabad, Telangana 500084
Experience: 2–4 Years
Employment Type: Full-time

Job Summary

We are looking for a responsible and detail-oriented Purchase & Accounts Executive to manage day-to-day purchasing activities along with accounting and financial documentation. The candidate will be responsible for vendor coordination, purchase orders, material procurement, invoice verification, accounting entries, payments follow-up, and maintaining accurate records.

Key Responsibilities

Purchase Responsibilities

• Identify and evaluate suppliers based on quality, price, delivery timelines, and reliability.
• Obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Prepare and process Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors for timely delivery of materials.
• Follow up on pending orders and ensure materials are received as per agreed specifications.
• Coordinate with Stores, Production, Quality, and other departments regarding material requirements.
• Verify purchase invoices against Purchase Orders and Goods Receipt Notes (GRNs).
• Maintain proper records of quotations, POs, invoices, and vendor documents.
• Develop and maintain good relationships with suppliers.
• Monitor vendor performance and address purchase-related issues.
• Ensure timely procurement of required raw materials, packing materials, consumables, and other items.

Accounts Responsibilities

• Record day-to-day accounting transactions in Focus/ERP/accounting software.
• Verify purchase invoices, supporting documents, GST details, and applicable taxes.
• Process purchase invoices and ensure proper accounting entries.
• Maintain Purchase Register, Vendor Ledger, and other accounting records.
• Reconcile vendor accounts and resolve discrepancies.
• Assist in accounts payable and vendor payment processing.
• Prepare payment-related documents and coordinate with management/accounts team for approvals.
• Monitor outstanding vendor payments and follow up for required documentation.
• Assist with GST-related records and reconciliations.
• Support monthly closing activities and preparation of accounting reports.
• Maintain proper documentation for audit and statutory requirements.
• Assist in bank reconciliation and other routine accounting activities, as required.

Coordination

• Coordinate closely with Purchase, Stores, Production, Quality, Finance, and Management.
• Ensure purchase and accounting documents are complete and properly maintained.
• Communicate with vendors regarding quotations, orders, invoices, payments, and discrepancies.

Required Skills

• Good knowledge of Purchase and Accounts processes.
• Working knowledge of Focus/ERP and MS Excel.
• Knowledge of GST, purchase invoices, vendor reconciliation, and basic accounting.
• Good negotiation and vendor management skills.
• Strong follow-up and coordination abilities.
• Good attention to detail and documentation skills.
• Ability to maintain confidentiality of financial and commercial information.
• Good communication and organizational skills.

Educational Qualification

• B.Com / M.Com / MBA Finance / equivalent qualification.
• Additional experience in purchase/procurement will be an advantage.

Preferred Experience

• 2–4 years of experience in Purchase & Accounts, preferably in a pharmaceutical, manufacturing, chemical, or similar industry.
• Experience handling both procurement and accounting activities will be preferred.

Key Performance Indicators (KPIs)

• Timely procurement of required materials.
• Purchase cost optimization.
• Vendor performance and timely delivery.
• Accuracy of purchase orders and invoice processing.
• Vendor ledger reconciliation and payment follow-up.
• Timely completion of accounting entries and documentation.
• Compliance with company purchase and accounting procedures.
• Reduction of purchase-related discrepancies.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Work Location: In person