Purchase & Contracts

Company Description Krishvi Group is a Bengaluru-based real estate developer with over three decades of experience in creating housing projects for a wide range of homebuyers in the city’s “Silicon Valley of India.” Supported by an expert team of technical and financial professionals, the group has successfully delivered multiple projects with a strong focus on customer satisfaction. Krishvi Group is committed to excellence in design, construction quality, and service, aiming to provide thoughtful and reliable living solutions. The company’s current vision centers on “aspirational living,” bringing together innovation and a promise of quality across all business fronts. Future projects are planned as distinctive landmarks that carry a unique signature in the urban landscape.

Roles &Responsibilities;

• Manage end-to-end procurement of construction materials, equipment, services, and project requirements.
• Obtain and evaluate quotations from vendors, suppliers, contractors, and service providers.
• Compare quotations based on price, quality, specifications, delivery timelines, payment terms, and warranty.
• Negotiate prices, commercial terms, credit periods, delivery schedules, and other contractual conditions.
• Prepare Purchase Orders (POs), Work Orders, and other procurement documents.
• Ensure purchases are made within approved budgets and authorized limits.
• Coordinate with Project, QS, Planning, Accounts, Stores, and other departments for material requirements.
• Track purchase orders and ensure timely delivery to project sites.
• Monitor material shortages, delays, quality issues, and supplier performance.
• Develop and maintain a reliable vendor and contractor database.
• Identify new vendors and negotiate better commercial terms to achieve cost savings.
• Ensure proper documentation of quotations, approvals, POs, invoices, and delivery records.

B. Contracts Management

• Draft, review, negotiate, and administer contracts, work orders, and agreements with contractors, vendors, consultants, and service providers.
• Ensure contracts clearly define scope of work, specifications, rates, quantities, timelines, payment terms, warranties, penalties, and other conditions.
• Coordinate with Legal, Projects, QS, and Management for contract review and approvals.
• Maintain a complete database of all contracts, agreements, POs, and work orders.
• Monitor contractual obligations, milestones, deliverables, and expiry dates.
• Track variations, additional works, deviations, claims, and rate revisions.
• Ensure proper approval and documentation of contract variations and amendments.
• Assist in resolving contractual disputes and commercial issues with vendors and contractors.
• Monitor contractor compliance with agreed terms and conditions.

C. Project & Site Coordination

• Coordinate with project sites to understand upcoming material and service requirements.
• Review Material Requisitions / Indents and initiate procurement accordingly.
• Follow up with site teams regarding specifications, quantities, quality, and delivery requirements.
• Coordinate material deliveries with Stores and Site Engineers.
• Ensure critical materials are procured in advance to avoid project delays.
• Monitor procurement schedules against project timelines.

D. Cost & Commercial Management

• Analyze market rates and conduct price benchmarking.
• Maintain comparative statements and obtain necessary approvals before finalizing suppliers.
• Identify opportunities for cost reduction and value engineering.
• Monitor procurement against project budgets.
• Support QS and Accounts teams in reconciliation of purchase orders, work orders, invoices, and payments.
• Ensure commercial terms are aligned with company policies and project requirements.

E. Vendor & Contractor Management

• Evaluate vendors and contractors based on capability, experience, quality, financial stability, pricing, and delivery performance.
• Conduct periodic vendor performance reviews.
• Maintain approved vendor lists.
• Negotiate and resolve issues relating to delayed deliveries, defective materials, payment terms, and contractual obligations.
• Build long-term relationships with strategic suppliers and contractors.

F. Documentation & Compliance

• Maintain proper records of quotations, comparative statements, approvals, POs, contracts, work orders, invoices, and supporting documents.
• Ensure procurement and contracts comply with company policies and approval procedures.
• Maintain proper audit trails for all procurement transactions.
• Ensure timely renewal of contracts, agreements, licenses, and service arrangements wherever applicable.
• Provide procurement and contract reports to Management as required.

3. Key Performance Indicators (KPI)

• Procurement completed within approved budget.
• Timely availability of materials and services at project sites.
• Cost savings achieved through negotiation and vendor management.
• Reduction in procurement lead time.
• Vendor and contractor performance.
• Accuracy and completeness of procurement documentation.
• Timely preparation and execution of contracts / work orders.
• Effective management of variations and claims.
• Reduction in material shortages and procurement-related project delays.
• Compliance with company procurement and approval procedures.

4. Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Supply Chain Management, Procurement, Commerce, or a related field .
• Additional qualification in Contracts Management, Supply Chain, or Procurement will be an advantage.

5. Experience

• 5–8 years of relevant experience in Purchase, Procurement, Contracts, or Commercial functions.
• Experience in real estate, construction, infrastructure, or property development is preferred.
• Candidates should have hands-on experience in construction material procurement, contractor management, work orders, and contract administration.

6. Required Skills

• Strong negotiation and commercial skills.
• Good knowledge of construction materials and services.
• Knowledge of purchase and procurement processes.
• Contract drafting and administration skills.
• Vendor and contractor management.
• Strong analytical and cost-comparison skills.
• Good knowledge of MS Excel and ERP/procurement systems.
• Strong communication and coordination skills.
• Ability to manage multiple projects and priorities.
• Good documentation and record-keeping skills.
• Problem-solving and decision-making ability.
• Knowledge of construction contracts, terms, and commercial practices.

7. Preferred Competencies

• Strong commercial awareness.
• Attention to detail.
• Ability to work under pressure and meet project deadlines.
• Proactive follow-up and coordination.
• Integrity and transparency in vendor dealings.
• Ability to work closely with Project, QS, Finance, Legal, and Management teams.
• Strong understanding of the end-to-end procurement cycle.