Purchase Assistant

Job Summary

We are looking for a Purchase Assistant to support the procurement team in sourcing materials, coordinating with vendors, processing purchase requirements, and maintaining purchase-related records. This is an excellent opportunity for a fresher to build a career in procurement and supply chain management.

Key Responsibilities

• Assist in handling day-to-day purchase and procurement activities.
• Coordinate with vendors and suppliers for quotations, availability, pricing, and delivery timelines.
• Collect and compare quotations from multiple suppliers.
• Assist in preparing purchase orders as per approved requirements.
• Follow up with vendors for timely delivery of materials.
• Coordinate with the site and project teams regarding material requirements.
• Maintain purchase orders, quotations, invoices, and vendor records.
• Update purchase trackers and maintain accurate procurement data.
• Assist in checking material specifications and quantities as per requirements.
• Coordinate with the Accounts and Stores teams regarding purchase-related documentation.
• Follow up on pending orders and deliveries.
• Assist in identifying and developing new vendors under the guidance of the Purchase Manager.
• Support price negotiations and vendor discussions as required.
• Ensure proper documentation and filing of purchase records.
• Perform other procurement-related tasks assigned by the reporting manager.

Qualification

• B.Com, BBA, BBM, B.E./B.Tech, Diploma, or any relevant qualification.
• Freshers or candidates with up to 1 year of experience can apply.
• Candidates with internship or academic exposure to procurement, purchasing, or supply chain will be preferred.

Skills Required

• Good communication and interpersonal skills.
• Basic knowledge of MS Excel and MS Office.
• Good negotiation and coordination skills.
• Strong attention to detail.
• Good follow-up and organisational skills.
• Ability to maintain records accurately.
• Basic understanding of purchase and procurement processes.
• Willingness to learn and take responsibility.
• Ability to coordinate effectively with vendors and internal teams.

Key Performance Indicators (KPIs)

• Timely processing of purchase requirements.
• Effective vendor follow-up.
• Timely delivery of materials.
• Accuracy of purchase records and documentation.
• Proper quotation comparison and purchase tracking.
• Vendor coordination and response time.
• Adherence to company purchase procedures.