Purchase Coordinator

We are looking for a responsible and organized Purchase Executive to manage day-to-day purchasing activities, follow up on orders and deliveries, maintain purchase records, and coordinate effectively with vendors, third-party agencies, and the production department.

Key Responsibilities

• Follow up with suppliers/vendors for purchase orders, material availability, dispatches, and deliveries.
• Prepare and raise Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors to ensure timely delivery of materials.
• Maintain and regularly update purchase-related Excel sheets, records, and reports.
• Coordinate with the Production Department regarding material requirements, availability, and delivery schedules.
• Coordinate with third-party vendors/agencies for purchase-related activities and requirements.
• Communicate with suppliers regarding order status, pending materials, delivery timelines, and other purchase-related matters.
• Track pending purchase orders and ensure timely follow-up until the material is received.
• Maintain proper documentation of purchase orders, quotations, invoices, delivery details, and related records.
• Assist in comparing quotations and collecting required information from suppliers.
• Support the management/accounts team by providing accurate purchase-related data and documents.
• Handle general back-office and administrative work related to the purchase department.
• Ensure proper coordination between Purchase, Production, Stores, Accounts, and Vendors.
• Perform other purchase and back-office responsibilities assigned by management.