Purchase Coordinator

JOB DESCRIPTION PURCHASE COORDINATOR

Position Overview

We are looking for a Purchase Coordinator to manage procurement activities, vendor coordination, purchase documentation, and timely material availability.

Key Responsibilities

• Check stock, pending orders, and material requirements in the ERP system.
• Prepare Purchase Indents and Purchase Orders in Tally/ERP.
• Obtain quotations and negotiate price, delivery, payment, and freight terms.
• Follow up with vendors for material availability and timely delivery.
• Develop new vendors based on price, quality, reliability, and delivery capability.
• Track materials from vendor dispatch to in-house receipt.
• Handle urgent purchase requirements and ensure timely procurement.
• Coordinate rejected materials, replacements/returns, and Debit Notes.
• Coordinate with Accounts for vendor payments and related issues.
• Maintain accurate purchase records in ERP, Tally, Excel, or Google Sheets.
• Maintain good vendor relationships and ensure systematic follow-up.

Required Skills

• Basic knowledge of Purchase & Procurement processes.
• Good vendor follow-up and negotiation skills.
• New Vendor Development.
• Knowledge of ERP, Tally, and Excel/Google Sheets.
• Basic understanding of stock and inventory.
• Good communication and coordination skills.
• Ability to handle urgent requirements.
• Strong ownership, discipline, and attention to detail.

Qualification & Experience

• Graduate in any discipline.
• 1–3 years of experience in Purchase/Procurement preferred.
• Experience in Manufacturing / Auto-Component industry will be an advantage.

Key Accountability

Right Material + Right Quantity + Right Price + Right Time + Right Vendor + Complete System Tracking