Purchase Coordinator

Purchase Coordinator is responsible for coordinating and monitoring the end-to-end flow of purchase orders and materials to ensure timely delivery to internal locations and customers.

The role acts as a central coordination point between Procurement, Logistics, Material Management , Sales, Customer Service, Global Supply functions and other relevant stakeholders, ensuring timely actions, clear visibility, and proactive resolution of potential delivery risks.

Responsibilities:

• Monitor and coordinate the end-to-end process from Purchase Requisition (PR) creation to Purchase Order (PO) issuance and final delivery.
• Track open Purchase Requisitions and Purchase Orders, ensuring timely processing and order placement through close coordination with Procurement teams.
• Monitor order status, supplier commitments, and delivery schedules to maintain visibility of critical and time-sensitive orders.
• Identify potential delivery risks, bottlenecks, and delays, and coordinate corrective actions with relevant stakeholders.
• Coordinate with Procurement, Logistics, Warehouse, and Material Management teams to ensure smooth material movement across suppliers, warehouses, internal locations, and customer sites.
• Track shipments and material movements to ensure on-time delivery to the required destination.
• Collaborate with Sales and Customer Service teams to support customer delivery commitments and priority orders.
• Act as the central coordination point between Procurement, Logistics, Material Management, Sales, Customer Service, Quality, and other cross-functional teams.
• Escalate critical supply, delivery, and operational issues to management and relevant stakeholders when required.
• Maintain accurate order, shipment, and delivery status information in ERP systems and tracking tools.
• Support continuous improvement initiatives to enhance order visibility, process efficiency, coordination, and on-time delivery performance. Ensure compliance with company policies, procedures, and operational processes while managing activities across national, regional, or global operations.

Skills and Knowledge Required:

• Bachelor's Degree in Mechanical Engineering or a related Engineering discipline.
• Minimum 3 years of experience in Procurement, Supply Chain, Logistics, Order Management, Materials Management, or a similar coordination role.
• Experience working in an international industrial or manufacturing environment is preferred.
• Strong understanding of technical materials, spare parts procurement, purchase order processes, and end-to-end supply chain operations.
• Knowledge of logistics, warehousing, inventory management, and material flow processes.
• Strong coordination, planning, organizational, and stakeholder management skills.
• Excellent communication and follow-up abilities with the capability to manage multiple priorities simultaneously.
• Experience working with ERP systems; knowledge of Infor LN or similar ERP platforms is an advantage.
• Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.
• Fluent written and verbal communication skills in English.
• Proactive, solution-oriented mindset with strong problem-solving capabilities.
• Ability to work effectively under pressure, manage competing priorities, and meet challenging delivery timelines.
• Strong attention to detail, ownership, and ability to identify, coordinate, and escalate risks in a timely manner. Ability to build strong working relationships with internal stakeholders, suppliers, customers, and external partners.

Key Stakeholders:

• Parts Procurement Team
• Sales & Customer Service Teams
• Logistics & Material Management Teams
• Global Supply Functions
• Quality Department
• Suppliers and Customers External Authorities and Service Providers

To succeed in this role

To succeed in this role, you will need a combination of technical service expertise, analytical capabilities, and strong customer-facing skills. You should be comfortable working independently to resolve day-to-day service challenges while collaborating with stakeholders to deliver operational and business improvements. Success will come from your ability to support customers, maintain high-quality service documentation, leverage Power BI to generate meaningful insights, and continuously identify opportunities to improve processes and service performance.

When everything works together

Valmet is where the best talent from a wide variety of backgrounds comes together. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of over 19,000 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow.

At Valmet, diversity of thought drives innovation. We are committed to a respectful and inclusive environment, where people can be themselves and are supported to contribute at their best. We welcome applicants from all backgrounds and make hiring decisions based on skills, experience, and potential, never on personal characteristics such as gender, gender identity, age, ethnicity, nationality, disability, neurodiversity, religion, sexual orientation, or political views.

Join the team – and lead the way with us!

www.valmet.com/careers