Purchase Coordinator

Role & responsibilities

• Review BOQs and material needs from the Sales Team.
• Plan procurement schedules with Project Team.
• Find suitable Vendors, conduct negotiations to ensure the best price for purchase.
• Prepare and issue Purchase Orders (POs) based on project requirements using Tally software
• Maintain accurate records of purchase orders in Excel.
• Handle purchase invoice documentation and maintain Purchase Invoice Book.
• Maintain warehouse material records (Inward/Outward) across locations on Excel and CRM software.
• Ensure proper material arrangement and availability as per project needs.
• Track and confirm dispatch and delivery of materials.
• Follow up with vendors for material status and timely delivery.
• Prepare and maintain Excel records for Material Return Notes (MRN).
• Prepare Delivery Challans and E-Way Bills in Tally for transportation and maintain delivery documentation.

Preferred candidate profile

• Bachelors degree in commerce, Supply Chain, or related field. (Or any other field)
• 1-4 years of experience in procurement or purchase operations.
• Strong working knowledge of Microsoft Excel & Tally ERP software(mandatory).
• Strong organizational and documentation skills.
• Effective communication and vendor management abilities.