Purchase Engineer

Role & responsibilities

Coordination with Site Engineer

• Coordinate with site engineers to understand material requirements, specifications, quantities, and required delivery dates.
• Collect material indents/requisitions from the site team.
• Clarify technical specifications and approved brands before placing orders.
• Follow up with the site engineer regarding urgent and upcoming material requirements

Vendor Sourcing and Development

• Identify and evaluate new suppliers.
• Develop and maintain relationships with existing vendors.
• Conduct supplier performance evaluations.

Request for Quotation (RFQ)

• Prepare and send RFQs to suppliers.
• Compare quotations based on price, quality, delivery, and payment terms.
• Recommend the most suitable supplier.

Price Negotiation

• Negotiate pricing, payment terms, delivery schedules, and contracts.
• Achieve cost savings while maintaining quality standards.

Purchase Order Management

• Prepare and issue purchase orders.
• Ensure purchase orders comply with company policies.
• Track order status until delivery.

Material Follow-up

• Monitor supplier deliveries.
• Coordinate with suppliers to avoid delays.
• Expedite urgent orders when required.

Quality Assurance

• Ensure purchased materials meet technical specifications and quality standards.
• Coordinate with the quality department to resolve supplier quality issues.

Inventory Coordination

• Work with stores and production teams to maintain optimal inventory levels.
• Prevent stock shortages and excess inventory.

Cost Control

• Identify opportunities for cost reduction through supplier negotiations and alternative sourcing.
• Analyze market trends and raw material price fluctuations.

Documentation and Record Keeping

• Maintain purchase records, supplier databases, contracts, and invoices.
• Ensure proper documentation for audits and compliance.