Purchase Engineer

Roles & Responsibilities Purchase / Procurement

Key Responsibilities

• Coordinate with vendors and follow up on purchase orders to ensure timely delivery of materials.
• Prepare purchase requisitions and assist in the creation and processing of Purchase Orders (POs).
• Support negotiations with vendors on pricing, commercial terms, delivery schedules, and contractual conditions.
• Monitor the status of purchase orders and ensure timely closure of pending requirements.
• Provide daily work progress and procurement status updates to the Purchase Head.

General Responsibilities

• Maintain effective relationships with vendors and coordinate for timely resolution of commercial and operational issues.
• Ensure adherence to company procurement policies, procedures, and approval processes.
• Maintain accurate and complete procurement records and documentation.
• Provide regular updates on completed, pending, and critical activities to the reporting manager.

Functional Responsibilities

• Source materials and services from approved and qualified vendors.
• Support quotation evaluation, cost analysis, and price comparison under supervision.
• Assist in vendor evaluation and performance monitoring.
• Track delivery schedules and proactively escalate delays or deviations.
• Coordinate with internal departments and vendors to ensure materials are available as per requirements.

Authority & Decision-Making Scope

• Recommend suitable vendors based on price, quality, delivery, and other applicable criteria.
• Escalate major procurement, commercial, and vendor-related decisions to the Purchase Head.
• Exercise authority within the limits of the company's procurement policies and approval matrix.

Key Deliverables

• Accurate and timely Purchase Requisitions and Purchase Orders.
• Timely delivery tracking and status reports.
• Accurate quotation and cost comparison statements.
• Updated procurement records and vendor documentation.
• Timely escalation and resolution of delivery-related issues.

Technical Competencies

• Basic understanding of procurement and Supply Chain Management (SCM) processes.
• Knowledge of Purchase Requisitions, Purchase Orders, quotations, vendor coordination, and delivery tracking.
• Basic understanding of cost comparison and procurement documentation.

Behavioral Competencies

• Demonstrates ownership, responsibility, and accountability.
• Strong follow-up and coordination skills.
• Good communication and interpersonal skills.
• Ability to work effectively within a team.
• Attention to detail and commitment to timely completion of tasks.

Qualification & Experience

• Diploma / Bachelor's Degree preferred.
• 1 to 6 years of relevant experience in Purchase, Procurement, SCM, or a related function.
• Experience in the manufacturing or engineering industry will be an added advantage.

Performance Expectations

• Complete assigned procurement activities accurately and within defined timelines.
• Consistently update work and project progress to the Purchase Head.
• Ensure timely follow-up on pending purchase orders and deliveries.
• Provide effective support to the Purchase and SCM team.
• Maintain accurate procurement records and documentation.

Safety & Compliance

• Adhere to all applicable company policies, procedures, and procurement guidelines.
• Ensure compliance with the defined approval and documentation processes.
• Follow applicable safety, ethical, and statutory requirements while performing procurement activities.