Purchase Engineer

Job Summary

The Purchase Executive is responsible for managing day-to-day procurement and

sourcing activities for pharmaceutical raw materials, packaging materials, APIs, finished

goods, and other essential supplies to ensure timely and cost-effective availability of

materials in compliance with quality, regulatory, and internal standards.

Department: Procurement / Supply Chain

Location: Prabhadevi, Mumbai

Reporting To: Purchase Manager / Head Procurement

Key Responsibilities

Procurement Operations

• Identify procurement needs and prepare purchase requisitions as per production and inventory requirements.
• Source and evaluate vendors/suppliers for quality, cost, delivery, compliance, and reliability.
• Generate, issue and manage Purchase Orders (POs) and follow up to ensure timely delivery.
• Negotiate prices, payment terms, credit, and delivery schedules with suppliers and vendors.
• Monitor delivery status, lead times, and vendors performance; maintain vendor records.
• Coordinate with internal departments (Production, QA/QC, Warehouse, Finance) to support procurement planning and material flow.

Inventory Management & Documentation

• Track inventory levels, plan reorder points and help maintain optimum stock levels to avoid shortages or excess stock.
• Maintain accurate procurement documentation, vendor agreements, price lists, and audit trails in ERP or Excel.
• Prepare MIS reports related to purchases, costs, delivery timelines and vendor performance.

Compliance & Quality

• Ensure all procurement activities comply with regulatory norms, GMP, company policies, and SOPs.
• Engage with QA/Regulatory teams for vendor documentation validation and approvals where required.
• Support vendor qualification and audits when needed.

Required Qualifications

Education: Bachelors degree in Pharmacy (B.Pharm), Science (B.Sc) or related field.

Diploma in Supply Chain, or Procurement is an advantage.

Experience:

25+ years of experience in procurement or purchase in the pharmaceutical industry

(raw materials, finished goods, APIs/excipients).

Skills:

• Strong negotiation and vendor management skills.
• Strong Communication skills
• Good understanding of pharma supply chain and procurement processes.
• Proficiency in Microsoft Office (especially Excel) and ERP (SAP/Tally) is preferred.
• Excellent communication, analytical, and documentation skills.