Purchase Engineer

Role & responsibilities

1. Procurement & Purchase Order Management

• Manage procurement activities for:

• Electrical Motors

• Mechanical Seals

• Couplings & Coupling Guards

• Strainers

• Bearings

• Industrial Valves

• Pumps & Baseframes

• Electrical Panels & Control Panels

• Controllers & Switch Boxes

• Sensors & Transmitters

• Other Electrical and Instrumentation Components

• Process Engineering and Sales requirements through complete Purchase Note closure.

• Float RFQs to approved suppliers and vendors.

• Conduct techno-commercial negotiations to achieve target cost and delivery requirements.

• Prepare and process Purchase Comparison Statements (PCS).

• Issue Letters of Intent (LOI) and Purchase Orders.

• Coordinate submission of supplier documents and approvals.

• Follow-up for revised drawings and documentation.

• Organize and participate in Supplier Kick-off Meetings.

2. PR to PO Conversion

• Ensure timely conversion of Purchase Requisitions (PRs) into Purchase Orders (POs).

• Handle new material code creation and procurement activities.

• Coordinate for:

• Price finalization and approvals

• Material Master updates

• Part Information updates

• GST classification updates

• Quality Management (QM) updates

• Source List maintenance

• Release and communicate POs to suppliers for order booking.

3. Supplier & Supply Chain Management

• Manage and develop relationships with approximately 40+ active suppliers.
• Monitor supplier performance and delivery commitments.
• Drive On-Time Delivery (OTD) improvement initiatives.
• Handle critical shortage management and expediting activities.
• Conduct weekly review meetings with critical suppliers.
• Closely coordinate with pump, panel, piping, motor, and instrumentation vendors.
• Resolve supply-related bottlenecks impacting project schedules.
• Coordinate transportation, logistics, inwarding, and material receipts.
• Maintain regular communication with internal stakeholders and project teams.

4. Sourcing & Vendor Development

• Support strategic sourcing initiatives and vendor development programs.
• Manage PIP/PRP activities and supplier onboarding requirements.
• Perform commercial evaluations and bid analysis.
• Maintain procurement portals and supplier data records.
• Update purchasing information records and sourcing databases.
• Ensure compliance with procurement policies and approved supplier procedures.

5. Invoice, GRN & Payment Issue Resolution

• Resolve pending GRNs arising due to:

• Pricing discrepancies

• ASN (Advance Shipping Notification) issues

• Documentation gaps

• Coordinate with Finance, Stores, and Suppliers for error invoice clearance.

• Handle price corrections and commercial amendments.

• Ensure smooth invoice processing and payment release.

6. Cross-Functional Coordination

• Liaise with Engineering, Sales, Planning, Quality, Stores, Logistics, and Finance teams.
• Resolve drawing and technical clarification issues in coordination with stakeholders.
• Track procurement milestones and update delivery commitments.
• Ensure smooth execution of projects through effective internal coordination.

7. Supplier Quality & Performance Management

• Address supplier quality concerns and support corrective action implementation.
• Coordinate supplier issue resolution and closure.
• Monitor supplier responsiveness, performance, and compliance.
• Drive continuous improvement initiatives with key vendors.
• Manage supplier communication, feedback, and escalation handling.

Preferred candidate profile

• Bachelor's Degree in Mechanical, Electrical, Instrumentation Engineering or Supply Chain Management.
• 3-8 years of experience in Procurement, Purchasing, Sourcing, or Supply Chain Management.
• Experience in SAP/MM or equivalent ERP systems.
• Strong techno-commercial negotiation skills.
• Knowledge of industrial equipment procurement and project-based purchasing.