Purchase Executive

Role & responsibilities

1. Contract Management

• Manage and maintain service contracts, agreements, work orders, and purchase orders.

• Monitor contract validity, renewal dates, terms, pricing, and service-level requirements.

• Ensure contracts are executed as per company policies and approved terms.

• Coordinate contract renewals, amendments, and closures.

2. Service Procurement

• Handle procurement of various services as per business requirements.

• Collect requirements from different departments and identify suitable service providers.

• Obtain and compare quotations, negotiate rates, and ensure competitive pricing.

• Prepare purchase orders and service orders as per approved requirements.

3. Vendor Management

• Identify, evaluate, and onboard suitable service vendors.

• Monitor vendor performance, quality, timelines, and compliance.

• Maintain vendor records, agreements, quotations, and relevant documentation.

• Coordinate with vendors to resolve service-related issues.

4. Cost & Commercial Management

• Negotiate service rates, commercial terms, payment terms, and contract conditions.

• Ensure procurement is within approved budgets.

• Track contract costs and identify opportunities for cost savings.

• Verify invoices against purchase orders, contracts, and actual services delivered.

6. Compliance & Documentation

• Ensure all procurement and service contracts comply with company policies and applicable requirements.

• Maintain proper documentation and records of contracts, quotations, approvals, POs, and vendor communications.

• Support internal and external audits by providing required procurement documents.

Preferred candidate profile

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field.

• 4 years of experience in Purchase/Procurement, Contract Management, Vendor Management, or Service Procurement.

• Experience in handling service contracts and commercial negotiations will be preferred.