Purchase Executive

Purchase Executive Astek Electricals India Pvt. Ltd

Location: Surat, Gujarat
Department: Purchase / Procurement
Industry: Electrical Panels, Switchgear & Industrial Electrical Solutions
Experience: Fresher to 1 to 2+ years, depending on the position and experience level. Recent hiring requirements indicate 2+ years of relevant experience for the Purchase Executive role.

Job Description

The Purchase Executive will be responsible for managing procurement activities, developing and coordinating with vendors, obtaining competitive quotations, negotiating commercial terms, and ensuring the timely availability of materials required for electrical panel manufacturing and related projects.

Key Responsibilities

1. Vendor Management

• Identify, evaluate, and develop new vendors and suppliers.
• Maintain strong professional relationships with existing vendors.
• Evaluate vendor performance based on quality, cost, delivery, and service.
• Regularly follow up with vendors regarding quotations, orders, dispatches, and deliveries.
• Maintain and update vendor records and supplier information.

2. Technical Purchase

• Understand technical specifications and material requirements for electrical panels.
• Coordinate with vendors regarding technical requirements and specifications.
• Review BOMs (Bill of Materials) and material requirements.
• Procure electrical components and materials as per approved specifications and requirements.
• Coordinate with engineering, production, stores, and project teams for procurement activities.

3. Costing & Negotiation

• Obtain quotations from approved and potential suppliers.
• Compare quotations based on price, quality, specifications, delivery time, payment terms, and other commercial conditions.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms with vendors.
• Ensure procurement is carried out at competitive prices without compromising quality.
• Prepare comparative statements for vendor and quotation evaluation.

4. Purchase Order & Material Follow-up

• Prepare and process Purchase Orders (POs) based on approved requirements.
• Follow up with vendors to ensure timely delivery of materials.
• Monitor pending purchase orders and delivery schedules.
• Coordinate with stores and production teams for material receipt and availability.
• Resolve issues related to delayed, damaged, incorrect, or rejected materials.

Technical Knowledge – Electrical Components

Astek Electricals specifically requires knowledge of switchgear and LT panels. Candidates should have a basic understanding of the following:

• MCB – Miniature Circuit Breaker
• MCCB – Molded Case Circuit Breaker
• ACB – Air Circuit Breaker
• VCB – Vacuum Circuit Breaker
• Contactors
• Overload Relays
• Protection Relays
• CT / PT
• Busbars
• Control Transformers
• SMPS
• Push Buttons
• Selector Switches
• Indicating Lamps
• Electrical Cables
• Terminal Blocks
• LT Panels
• PCC – Power Control Centre
• MCC – Motor Control Centre
• IMCC – Intelligent Motor Control Centre
• APFC Panels – Automatic Power Factor Correction Panels

The candidate should also have a basic understanding of LT/HT electrical systems, panel components, ratings, specifications, and applications.

Required Skills

• Vendor Sourcing & Development
• Vendor Evaluation
• Price Negotiation & Bargaining
• Purchase Order Preparation
• Quotation & Cost Comparison
• BOM Analysis
• Material Planning
• Inventory Monitoring
• Vendor Follow-up & Coordination
• Supplier Relationship Management
• MS Excel
• Analytical & Problem-Solving Skills
• Basic Technical Knowledge of Electrical Components
• Good Communication and Negotiation Skills
• Ability to coordinate with multiple departments

Key Focus Areas

The Purchase Executive should be capable of effectively handling:

BOM Analysis Vendor Identification RFQ/Quotation Technical & Commercial Comparison Negotiation Purchase Order Vendor Follow-up Material Delivery Quality/Quantity Verification Inventory Coordination

Preferred Candidate Profile

Candidates with experience in electrical panel manufacturing, switchgear, industrial electrical products, procurement, purchase, or material management would be well suited for this position.

Knowledge of BOMs, electrical components, vendor management, material planning, negotiation, MS Excel, and procurement processes will be an advantage.