Purchase Executive

Role & responsibilities

• Assist in the purchase and procurement activities of pharmaceutical products, materials, and other required items.
• Collect, verify, organize, and maintain pharma-related documents and records.
• Maintain proper documentation of purchase orders, invoices, quotations, bills, and other procurement-related paperwork.
• Coordinate with vendors and suppliers regarding quotations, product availability, pricing, delivery schedules, and required documents.
• Assist in preparing and maintaining purchase orders and procurement records.
• Follow up with suppliers for timely delivery of materials and resolve basic purchase-related queries.
• Maintain updated records of suppliers, products, purchase details, and related documentation.
• Coordinate with internal departments regarding their purchase requirements.
• Ensure that all required documents are properly filed and readily available whenever required.
• Assist the senior/team members in comparing quotations and coordinating with vendors.
• Handle day-to-day Excel and MS Word documentation related to purchase activities.
• Communicate with vendors and internal teams through email and other official communication channels.
• Support the team in maintaining accurate and systematic procurement records.
• Ensure confidentiality and accuracy while handling company and supplier documents.
• Perform other purchase and documentation-related tasks as assigned by the reporting manager.

Preferred candidate profile

• Candidate should have a Bachelors or Master’s degree in any discipline.
• Fresher candidates are welcome to apply.
• Candidates with an educational background or basic understanding of the Pharmaceutical/Healthcare industry will be preferred.
• Candidates who are genuinely interested in building a career in Purchase, Procurement, or Supply Chain are preferred.
• Basic knowledge of MS Excel and MS Word is required.
• Should have good email drafting and communication skills.
• Good coordination and follow-up skills.
• Strong attention to detail, especially while handling documents and records.
• Should be organized and capable of maintaining systematic records.
• Good verbal and written communication skills.
• Should be comfortable coordinating with vendors, suppliers, and internal departments.
• Ability to work independently as well as as part of a team.
• Should be a quick learner and willing to understand pharma purchase processes and documentation requirements.
• Candidates who are sincere, responsible, and willing to take ownership of assigned tasks will be preferred.

Preferred Industry: Pharmaceutical / Healthcare Industry
Experience: Fresher / Entry Level
Gender Preference: Female Candidate