Purchase Executive

Role & responsibilities

Analyse tender documents, BOQs, drawings, and technical specifications.

Identify material requirements, quantities, specifications, and approved makes.

Prepare purchase costing as per BOQ and project requirements.

Send material enquiries and BOQs to multiple vendors for quotations.

Collect and compare vendor quotations to prepare comparative statements.

Negotiate with vendors for the best possible prices and commercial terms.

Follow up with vendors for revised quotations, technical details, and delivery schedules.

Coordinate for make, brand, and material approvals as per project requirements.

Procure materials after receiving the tender/project based on approved BOQ and rates.

Generate Purchase Orders (POs) as per approved quotations and project requirements.

Prepare separate Purchase Orders according to the requirements of different project sites.

Coordinate with project and site teams for material requirements and delivery priorities.

Follow up with vendors for order confirmation, dispatch, and timely delivery.

Monitor pending purchase orders and material delivery status.

Ensure timely and cost-effective procurement without compromising quality.

Maintain proper records of BOQs, quotations, comparative statements, approvals, and Purchase Orders.

Organise procurement documents project-wise and site-wise for easy tracking.

Maintain vendor and material purchase records for future reference.

Coordinate with management and concerned departments for purchase-related approvals.

Support smooth procurement activities from the tender stage to project execution.

Preferred candidate profile

• Good experience in vendor identification, quotation comparison and rate negotiation.
• Experience in PO preparation, vendor follow-up and material delivery coordination.
• Knowledge of site requirements and construction materials will be an added advantage.
• Good working knowledge of MS Excel, Word and email communication.
• 25 years of experience in purchase/procurement
• Good understanding of tender BOQ, material specifications and tender conditions.
• Experience in tender-based material procurement and make/brand approval.