Purchase Executive

Key Responsibilities

• Handle day-to-day purchase and procurement activities based on internal requirements.
• Create and process Purchase Orders (POs) in SAP/Tally as per approved requirements.
• Coordinate with vendors for quotations, pricing, availability, and delivery schedules.
• Negotiate with vendors to obtain competitive pricing, payment terms, and favourable commercial conditions.
• Prepare quotation comparisons and support vendor selection.
• Follow up with vendors to ensure timely delivery of materials.
• Coordinate with Stores/Warehouse for Goods Receipt Note (GRN) creation and material receipt.
• Verify PO, GRN, invoice, and other purchase-related documents for accuracy.
• Coordinate with Accounts for invoice processing and payment-related queries.
• Maintain purchase records, vendor details, quotations, POs, GRNs, and related documentation.
• Monitor pending POs and ensure timely closure of purchase requirements.
• Identify alternate vendors and support cost-saving initiatives.
• Maintain good relationships with existing vendors and develop new vendor sources.
• Resolve discrepancies related to quantity, price, quality, delivery, and invoices in coordination with vendors and internal teams.
• Generate purchase-related reports and MIS as required.
• Ensure all procurement activities comply with company policies and approval processes.

Required Skills

• Hands-on experience in SAP and Tally.
• Strong knowledge of Purchase Order (PO) creation and processing.
• Practical experience in GRN creation/processing.
• Strong vendor negotiation and vendor management skills.
• Good knowledge of procurement and purchase processes.
• Good working knowledge of MS Excel.
• Strong follow-up and coordination skills.
• Good communication and interpersonal skills.
• Ability to analyse quotations and negotiate commercially favourable terms.