Purchase Executive

FMCG Manufacturing Purchase Executive Roles & Responsibilities

Position Title

Purchase Executive

Department

Procurement / Purchase / Supply Chain

Reporting To

Purchase Manager / Purchase Head

Job Summary

The Purchase Executive is responsible for supporting procurement activities for FMCG manufacturing operations by ensuring timely sourcing and purchasing of raw materials, packaging materials, engineering items, and consumables. The role involves vendor coordination, purchase order processing, inventory monitoring, price negotiation, and maintaining uninterrupted material supply for production.

Key Roles & Responsibilities

Procurement & Purchasing

• Handle day-to-day procurement activities for raw materials, packaging materials, consumables, and indirect purchases.
• Generate and process Purchase Orders (POs) based on approved purchase requisitions.
• Ensure timely procurement to avoid production interruptions.
• Compare quotations and prepare comparative statements for supplier evaluation.
• Follow up with suppliers for timely deliveries.

Vendor Coordination

• Maintain strong relationships with existing suppliers/vendors.
• Coordinate with vendors regarding pricing, delivery schedules, and quality issues.
• Assist in identifying and developing new vendors.
• Maintain updated vendor database and records.

Inventory Monitoring

• Monitor stock levels and coordinate with stores and production teams.
• Ensure optimum inventory levels to avoid shortages or excess stock.
• Track slow-moving and non-moving inventory items.

Cost Control & Negotiation

• Negotiate pricing, payment terms, and delivery schedules with vendors.
• Support cost reduction initiatives and alternate sourcing activities.
• Analyze market rates and material cost trends.

Documentation & ERP Management

• Maintain procurement records, purchase files, and contracts.
• Update purchase transactions in ERP/SAP systems.
• Ensure proper documentation for audits and compliance.

Coordination with Internal Departments

• Work closely with Production, QA, Stores, Planning, and Finance departments.
• Coordinate material requirements according to production plans.
• Resolve procurement-related issues promptly.

Quality & Compliance

• Ensure procured materials meet quality standards and specifications.
• Follow company procurement policies and statutory compliance requirements.
• Support ISO/GMP/FSSC documentation and audit requirements.

Reporting & MIS

• Prepare daily/weekly/monthly purchase reports.
• Track pending orders, supplier performance, and delivery status.
• Maintain records of price comparisons and procurement savings.

Required Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain, or Engineering.
• Diploma/Certification in Materials Management or Supply Chain preferred.

Experience

• 2–5 years of experience in purchase/procurement in FMCG manufacturing.
• Experience in raw material and packaging procurement preferred.

Key Skills

• Purchase order management
• Vendor management
• Negotiation skills
• Inventory control
• ERP/SAP knowledge
• MS Excel proficiency
• Communication and coordination skills
• Analytical and documentation skills
• Time management

Preferred Industry Exposure

• Food Processing
• Beverages
• Personal Care
• Home Care Products
• Dairy
• Consumer Goods Manufacturing