Purchase Executive

Job Description: Purchase Executive Manufacturing

Location: Chennai, Tamil Nadu
Department: Procurement
Experience: 36 years (manufacturing/industrial procurement preferred)

Key Responsibilities

Sourcing & Procurement

• Identify, evaluate, and onboard vendors for raw materials, components, MRO (maintenance, repair, operations) items, and consumables
• Generate and release Purchase Orders (PO) based on production/MRP requirements
• Negotiate pricing, payment terms, and delivery schedules with suppliers
• Obtain and compare quotations (RFQ process) to ensure competitive pricing

Vendor Management

• Develop and maintain a reliable vendor base
• Conduct vendor evaluation and performance reviews (quality, delivery, pricing)
• Resolve quality/delivery disputes with suppliers in coordination with QC/Stores
• Maintain vendor documentation (agreements, rate contracts, MSME/GST compliance)

Inventory & Coordination

• Coordinate with Production Planning (PPC), Stores, and Quality teams to align purchase schedules with production needs
• Monitor stock levels to avoid production stoppages or excess inventory
• Track open POs and follow up on delayed deliveries
• Support in setting reorder levels and safety stock for critical items

Documentation & Compliance

• Maintain purchase records, rate contracts, and comparative statements
• Ensure compliance with company procurement policy and statutory requirements (GST, e-way bill, etc.)
• Coordinate with Accounts for GRN, invoice matching, and payment follow-up
• Support internal/external audits with purchase documentation

Cost Control

• Identify cost-saving opportunities through alternate sourcing, bulk buying, or import substitution
• Track and report purchase price variance (PPV)
• Assist in annual budgeting for procurement spend

Required Skills & Competencies

• Strong negotiation and vendor management skills
• Working knowledge of ERP/SAP (MM module), Tally, or similar systems
• Understanding of manufacturing processes, BOM, and material specifications
• Familiarity with Incoterms, GST, and import/export documentation (preferred)
• Ability to manage multiple vendors/timelines

Qualifications

• Bachelor's Degree in Engineering / B.Com / B.Sc, or Diploma in Materials Management
• MBA/PGDM in Supply Chain or Materials Management is an added advantage
• 3–6 years of relevant experience in a manufacturing/industrial setup (automotive, engineering, electronics, or process industry preferred)