Purchase Executive

Role & responsibilities:

1. Procurement & Purchase

• Identify and source products, materials, packaging, and other items as per requirements.
• Coordinate with local factories, manufacturers, and suppliers for procurement.
• Obtain quotations and compare prices, quality, lead times, and payment terms.
• Negotiate prices and commercial terms with vendors to achieve cost efficiency.
• Raise and manage Purchase Orders (POs) after internal approvals.
• Ensure purchases are made within approved budgets and timelines.

2. Vendor Management

• Develop and maintain strong relationships with existing suppliers and factories.
• Identify new vendors and evaluate their capabilities, pricing, quality, and reliability.
• Follow up with vendors regularly regarding production and delivery schedules.
• Resolve vendor-related issues concerning pricing, quality, delays, shortages, or discrepancies.
• Maintain an updated database of approved vendors and supplier information.

3. Order & Delivery Management

• Track purchase orders from placement through final delivery.
• Ensure materials/products are delivered within the required timelines.
• Coordinate with warehouse, production, merchandising, and accounts teams for smooth procurement.
• Monitor pending orders and proactively highlight delays to management.
• Verify quantities received against Purchase Orders and supplier invoices.

4. Quality & Compliance

• Coordinate with factories/vendors to ensure products meet approved quality standards.
• Work closely with the Quality and Production teams to address quality issues.
• Arrange samples and approvals wherever required before bulk production.
• Ensure vendors comply with agreed specifications and delivery standards.

5. Cost Control & Documentation

• Maintain records of quotations, purchase orders, invoices, delivery details, and vendor communications.
• Monitor purchase prices and identify opportunities for cost savings.
• Maintain accurate procurement data and reports.
• Coordinate with the Accounts team regarding invoices, payments, and vendor reconciliations.
• Prepare regular purchase and pending-order reports for management.

Preferred candidate profile:

• Bachelor's degree in Commerce, Business Administration, Supply Chain, Procurement, or a related field.
• 2 - 4 years of experience in purchase/procurement, preferably in fashion, watches, accessories, retail, manufacturing, or e-commerce.
• Strong negotiation and vendor-management skills.
• Good knowledge of local suppliers and factories is preferred.
• Strong follow-up and coordination abilities.
• Ability to manage multiple tasks and meet deadlines.