Purchase Executive

Department: Purchase
Location: India (Mumbai)

Reporting To: Supply Chain Manager/ Head of Operations

Role Overview:
We are looking for a detail-oriented, execution-driven Purchase Executive to support our procurement and vendor management functions in the packaging export business. The role involves coordinating with vendors, internal teams (design, production, logistics), and ensuring timely sourcing, accurate documentation, and smooth execution of purchase cycles. This position is critical in ensuring material readiness, cost efficiency, and adherence to timelines across multiple ongoing projects.

Key Responsibilities:

1. Vendor Coordination & Procurement Execution

• Identify, onboard, and coordinate with packaging vendors (flexible packaging, cartons, labels, etc.).
• Float RFQs, negotiate basic commercials, and obtain competitive quotations.
• Follow up with vendors for timelines, sampling, and production readiness.

2. Purchase Order Management

• Prepare and issue Purchase Orders (POs) accurately in line with project requirements.
• Ensure alignment between estimates, approved artwork, and final PO specifications
• Track and maintain PO status until closure

3. Costing & Estimation Support

• Assist in preparing cost sheets based on vendor inputs and material specifications.
• Work closely with internal teams to ensure accurate pricing and feasibility

4. Cross-Functional Coordination

Coordinate with:

• Design Team for artwork readiness
• Production Team for execution timelines
• Logistics Team for dispatch planning
• Ensure seamless information flow across departments

5. Documentation & Compliance

• Maintain proper documentation of quotations, POs, invoices, and vendor communications.
• Ensure all procurement activities are properly recorded and traceable (email-based documentation mandatory)

6. Vendor Performance Tracking

• Monitor vendor quality, timelines, and responsiveness
• Flag issues proactively and escalate when required

Key Skills & Requirements:

• 2 - 7 years of experience in procurement/purchase coordination (preferably in packaging, printing, or manufacturing)
• Strong understanding of vendor management and purchase cycles
• Good knowledge of packaging materials (flexible packaging preferred)
• Proficiency in Google Workspace and documentation handling
• Strong follow-up, negotiation, and coordination skills
• Ability to work in a fast-paced, deadline-driven environment

Behavioural Expectations:

• High ownership and accountability for assigned projects
• Strong communication discipline (written/email-based communication preferred)
• Attention to detail and process adherence
• Ability to handle multiple projects simultaneously

Why Join Us:

• Exposure to international clients and export operations
• Fast-paced learning environment with cross-functional exposure.
• Opportunity to work closely with vendor networks and global supply chains