Purchase Executive

Hotel Industry Experience Must

• Receive and verify incoming goods against Purchase Orders, delivery challans, and invoices.
• IDS Software Knowledge
• Check quantity, quality, specifications, expiry dates, packaging, and condition of received materials.
• Coordinate with concerned departments for inspection and acceptance of goods.
• Prepare and maintain GRN (Goods Receipt Note) and other receiving documentation.
• Properly store materials according to category and storage requirements.
• Maintain accurate stock records through the hotel's inventory/store system.
• Issue materials to departments against authorized requisitions.
• Monitor stock levels and ensure timely replenishment of fast-moving and critical items.
• Conduct regular physical stock verification and reconcile discrepancies.
• Follow FIFO/FEFO principles, particularly for food, beverages, chemicals, and other expiry-sensitive items.
• Ensure proper labeling, segregation, stacking, and storage of materials.
• Monitor slow-moving, non-moving, damaged, and expired stock and report to management.
• Maintain cleanliness, hygiene, safety, and security within the store.
• Control access to storage areas and ensure materials are properly safeguarded.
• Prepare inventory reports and assist during monthly/annual stock audits.
• Coordinate with Finance and department heads regarding stock discrepancies and inventory adjustments.

Hotel Materials / Categories

The candidate should preferably have knowledge of purchasing and storing:

• Food & beverage supplies
• Housekeeping supplies and amenities
• Cleaning chemicals
• Engineering spare parts
• Electrical and plumbing materials
• Guest room supplies
• Stationery and office supplies
• Crockery, cutlery, and glassware
• Linen and uniforms
• F&B operating equipment
• Packaging and consumable items
• Maintenance and general operating supplies

Qualifications & Experience

• Graduate/Diploma in Hotel Management, Supply Chain Management, Purchasing, Commerce, or a related field.
• Typically 2–5 years of relevant experience in hotel stores, purchase, inventory, or materials management.
• Previous experience in a hotel/resort environment is preferred.
• Knowledge of PMS/ERP/Inventory Management/Store Management software is an advantage.
• Good knowledge of MS Excel and basic computer applications.
• Strong vendor negotiation and communication skills.
• Good understanding of inventory control and documentation.
• Honest, organized, detail-oriented, and capable of maintaining accurate records.
• Ability to coordinate effectively with F&B, Kitchen, Housekeeping, Engineering, Finance, and other departments.

Key Skills

• Purchase & Procurement
• Vendor Management
• Inventory Control
• Stock Management
• GRN & Purchase Orders
• Quotation Comparison
• Price Negotiation
• Cost Control
• FIFO / FEFO
• Stock Auditing
• Material Receiving & Inspection
• MS Excel / ERP
• Documentation & Record Keeping
• Interdepartmental Coordination
• Problem Solving

Key Performance Indicators (KPIs)

• Purchase cost and savings achieved
• Timely availability of required materials
• Stock accuracy
• Reduction in wastage and expired stock
• Vendor performance and delivery compliance
• Purchase order processing time
• GRN and documentation accuracy
• Inventory turnover
• Reduction in stock discrepancies
• Compliance with hotel purchasing and inventory SOPs

Pay: ₹10,876.67 - ₹28,000.00 per month

Benefits:

• Food provided

Work Location: In person