Purchase Executive

Key Responsibilities

• Identify and source products and raw materials as per company requirements.
• Find, evaluate, and develop reliable vendors and suppliers.
• Collect and compare quotations from multiple suppliers.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
• Prepare and issue purchase orders (POs) after receiving the required approvals.
• Coordinate with suppliers regarding order confirmation, dispatch, delivery, and documentation.
• Monitor purchase orders and ensure timely delivery of materials.
• Maintain regular communication with existing and potential suppliers.
• Coordinate with the warehouse, accounts, sales, and management teams regarding purchase requirements.
• Check stock levels and coordinate procurement based on inventory requirements.
• Maintain proper records of quotations, purchase orders, invoices, and supplier documents.
• Verify purchase invoices against purchase orders and received materials.
• Follow up on pending orders, shortages, damages, and discrepancies.
• Assist in resolving quality, quantity, pricing, and delivery-related issues with suppliers.
• Maintain vendor databases and evaluate supplier performance.
• Research market prices and identify opportunities for cost savings.
• Support import-related procurement activities and coordinate required documentation where applicable.
• Prepare regular purchase reports and provide updates to management.
• Ensure procurement activities are carried out according to company policies and approval procedures.

Requirements

• Bachelor's degree in Commerce, Business Administration, Supply Chain, or a related field.
• 2–4 years of experience in purchase/procurement.
• Experience in trading, manufacturing, import/export, chemicals, cosmetics, pharmaceuticals, nutraceuticals, or raw-material industries will be an advantage.
• Good knowledge of vendor sourcing and negotiation.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel and purchase/accounting software.
• Ability to compare quotations and analyze pricing.
• Strong communication and interpersonal skills.
• Good numerical and analytical abilities.
• Ability to manage multiple purchase orders and suppliers simultaneously.
• Attention to detail and strong documentation skills.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Work Location: In person