Purchase Executive

• Manage day-to-day purchasing activities as per departmental requirements.
• Receive and review purchase requisitions from various hospital departments.
• Obtain quotations from approved and new vendors.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Generate and process Purchase Orders (POs) after obtaining the required approvals.
• Coordinate with vendors for timely delivery of materials, medicines, equipment, consumables, stationery, and other required items.
• Maintain proper records of quotations, purchase orders, invoices, delivery challans, and vendor documents.
• Coordinate with Stores, Finance, Accounts, Biomedical, Pharmacy, Engineering, Nursing, and Clinical Departments regarding procurement requirements.
• Monitor pending purchase orders and follow up with vendors for timely delivery.
• Assist in vendor identification, evaluation, negotiation, and development.
• Ensure procurement is carried out in accordance with organizational policies and approval procedures.
• Monitor market prices and identify opportunities for cost reduction and savings.
• Verify received materials in coordination with the concerned department/stores team.
• Resolve issues related to shortages, damages, incorrect supplies, delayed deliveries, and quality concerns.
• Maintain an updated vendor database and procurement records.
• Support periodic vendor performance evaluation.
• Prepare purchase-related MIS and reports for management.
• Ensure confidentiality, transparency, and ethical practices in all procurement activities.Role & responsibilities

Preferred candidate profile

• Manage day-to-day purchasing activities as per departmental requirements.
• Receive and review purchase requisitions from various hospital departments.
• Obtain quotations from approved and new vendors.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Generate and process Purchase Orders (POs) after obtaining the required approvals.
• Coordinate with vendors for timely delivery of materials, medicines, equipment, consumables, stationery, and other required items.
• Maintain proper records of quotations, purchase orders, invoices, delivery challans, and vendor documents.
• Coordinate with Stores, Finance, Accounts, Biomedical, Pharmacy, Engineering, Nursing, and Clinical Departments regarding procurement requirements.
• Monitor pending purchase orders and follow up with vendors for timely delivery.
• Assist in vendor identification, evaluation, negotiation, and development.
• Ensure procurement is carried out in accordance with organizational policies and approval procedures.
• Monitor market prices and identify opportunities for cost reduction and savings.
• Verify received materials in coordination with the concerned department/stores team.
• Resolve issues related to shortages, damages, incorrect supplies, delayed deliveries, and quality concerns.
• Maintain an updated vendor database and procurement records.
• Support periodic vendor performance evaluation.
• Prepare purchase-related MIS and reports for management.
• Ensure confidentiality, transparency, and ethical practices in all procurement activities.