Purchase Executive

Role & responsibilities

• Identify and develop reliable suppliers for APIs, pharmaceutical excipients, chemicals and packaging materials.
• Obtain and compare quotations from multiple suppliers.
• Negotiate price, payment terms, delivery schedules and other commercial conditions.
• Prepare and issue Purchase Orders (POs).
• Follow up with suppliers for material readiness and timely dispatch.
• Coordinate with Quality, Stores, Accounts and Sales teams regarding procurement requirements.
• Maintain proper purchase records, supplier databases and quotation comparisons.
• Evaluate suppliers based on price, quality, documentation and delivery performance.
• Coordinate for required documents such as COA, MSDS, specifications, GMP certificates and other quality documents, wherever applicable.
• Monitor pending orders and ensure timely delivery.
• Handle purchase-related issues such as shortages, delays, discrepancies and rejected materials.
• Develop long-term relationships with approved and reliable vendors.
• Assist management in identifying opportunities for cost reduction and better procurement terms.

Preferred candidate profile

• Bachelor's degree in Pharmacy, Chemistry or a related field, Commerce, Business Administration, Supply Chain,
• Strong negotiation and communication skills.
• Good knowledge of MS Excel and basic computer applications.
• Ability to compare quotations and analyze commercial offers.
• Good follow-up and coordination skills.
• Should be organized, responsible and capable of handling multiple purchase requirements simultaneously.