Purchase Executive

Position: Purchase Executive
Department: Purchase / Procurement
Experience: 1–3 Years
Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented and proactive Purchase Executive to manage day-to-day procurement activities, vendor coordination, price negotiation, purchase documentation, and timely availability of materials required for the organization.

Key Responsibilities

• Identify and source reliable vendors and suppliers as per company requirements.
• Obtain quotations from 2–3 vendors and compare prices, quality, specifications, and delivery timelines.
• Negotiate with vendors to obtain competitive pricing and favorable payment terms.
• Prepare and process Purchase Orders (POs) and other purchase-related documents.
• Coordinate with vendors regarding order confirmation, dispatch, delivery, and pending materials.
• Maintain and update vendor records, quotations, purchase orders, and invoices.
• Follow up regularly with vendors to ensure timely delivery of materials.
• Coordinate with internal departments to understand purchase requirements.
• Verify received materials against purchase orders, quotations, and invoices.
• Assist in resolving discrepancies related to quantity, quality, pricing, or delivery.
• Maintain proper purchase records and prepare regular purchase reports.
• Support management in vendor evaluation and developing new vendor relationships.
• Ensure purchases are made within approved budgets and company policies.
• Handle day-to-day purchase-related administrative activities.

Required Skills

• Good knowledge of Purchase & Procurement processes.
• Strong vendor management and negotiation skills.
• Good knowledge of MS Excel and MS Office.
• Good communication and follow-up skills.
• Ability to compare quotations and analyse pricing.
• Strong coordination and documentation skills.
• Ability to manage multiple purchase requirements and deadlines.
• Attention to detail and problem-solving ability.

Educational Qualification

Graduate in any discipline. Candidates with a background in Supply Chain Management, Procurement, Commerce, or Business Administration will be preferred.

Preferred Experience

Candidates with experience in vendor sourcing, quotation comparison, price negotiation, purchase orders, procurement coordination, and material follow-up will be preferred.

Key Performance Areas

• Timely procurement of required materials
• Cost-effective purchasing
• Vendor coordination and relationship management
• Timely delivery and follow-up
• Accurate purchase documentation
• Maintaining proper procurement records

Pay: ₹10,880.46 - ₹37,191.79 per month

Work Location: In person