Purchase Executive

Designation: Purchase Executive

Department: SCM

Employment Type: Full Time, Permanent

Location: Hyderabad - ECIL X Roads

Reporting: Manager – Bondada E&E Pvt Ltd

Role Overview We are seeking a proactive Purchase Executive to handle vendor management, tender coordination, and product procurement activities. The ideal candidate should have strong product knowledge, excellent negotiation skills, and the ability to communicate effectively with vendors and suppliers. This role may involve field visits and coordination tasks

Key Roles & Responsibilities

• Manage end-to-end procurement activities including sourcing, vendor evaluation, price negotiation, and purchase finalization.
• Float inquiries, collect quotations, and prepare comparative statements for management review and approval.
• Analyze vendor proposals based on pricing, quality, delivery timelines, and compliance with specifications.
• Negotiate commercial terms, payment conditions, and contractual agreements to achieve cost efficiency.
• Issue purchase orders and ensure accuracy in product specifications, quantities, and delivery schedules.
• Develop and maintain a reliable vendor base to ensure continuous supply and competitive pricing.
• Conduct regular market research to monitor price trends, alternative suppliers, and new product availability.
• Track and follow up on orders to ensure timely delivery and resolve any supply or quality issues.
• Coordinate with internal departments (Sales, Operations, Finance, Stores) to understand material requirements and maintain optimal inventory levels.
• Maintain organized procurement documentation including POs, contracts, tenders, invoices, and supplier records.
• Ensure compliance with company procurement policies, budget controls, and audit requirements.
• Support cost-saving initiatives and identify opportunities for process improvement in procurement operations.
• Participate in vendor meetings, site visits, and performance evaluations when required.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Commerce, Business Administration, Logistics, or a related field.
• 1–2 years of relevant experience in procurement, purchasing, or supply chain operations (experience level can be adjusted based on role seniority).
• Proven experience in handling vendor negotiations, tendering processes, and contract finalization.
• Strong understanding of procurement procedures, documentation, and inventory management practices.
• Experience in market research, price comparison analysis, and cost control initiatives.
• Familiarity with ERP systems or procurement software (SAP, Oracle, or similar systems preferred).
• Proficiency in MS Office applications, especially Excel for data analysis and reporting.
• Strong analytical, negotiation, and problem-solving skills.
• Excellent communication and interpersonal abilities with the capability to manage vendor relationships effectively.
• Ability to work under pressure, manage multiple tasks, and meet strict deadlines.
• Willingness to travel for vendor meetings, site inspections, or field visits when required.

Key Skills

• Vendor Management & Relationship Building
• Strategic Sourcing & Procurement Planning
• Tendering & Quotation Analysis
• Price Negotiation & Cost Optimization
• Purchase Order Management
• Market Research & Supplier Evaluation
• Contract Management & Documentation
• Inventory Coordination & Demand Planning
• ERP / Procurement Software Knowledge (SAP, Oracle, etc.)
• Advanced MS Excel & Reporting Skills
• Analytical & Decision-Making Abilities
• Communication & Interpersonal Skills
• Time Management & Multitasking
• Attention to Detail & Accuracy
• Problem-Solving & Conflict Resolution
• Compliance & Policy Adherence