purchase executive

About the role

Assist manager to oversee the entire procurement process within an organization, ensuring that the purchasing operations are efficient, cost-effective, and aligned with the company's strategic goals. Play a supporting role in procurement management and strategic planning, focusing on team leadership to ensure overall procurement efficiency and effectiveness.

Key responsibilities

• Work with the purchasing manager to run the purchasing department & store department, coordinate with all related departments in order to achieve the plan target and schedule
• Assist on prepare purchase orders & etc, item data entry to system, quotations comparisons, costing and follow up with suppliers to ensure stocks are delivered on time
• Maintain and update purchasing records, schedules, and reports for management and as per ISO 9001 requirements
• Liaise with warehouse department to ensure sufficient stock levels, address shortage of stock, low performing product and recommend for next course of action, ensure stock location accuracy
• Prepare import shipping documents & purchase order related documents, oversea PO shipping schedules and maintaining purchase records
• Maintain and update statutory records/documents including import duty exemption and schedule waste disposal
• Review and alert the changes and implement rule to the purchases related of STD claim, HS code, C1 & C3 applications revised the SST application procedure etc
• Assist Purchasing Manager from time to time in daily operation, tasks, and assignments
• Market analysis: Predict and forecast price movements and fluctuations to inform purchasing decisions
• Long-term planning: Implement effective purchasing strategies by forecasting over extended periods or across multiple projects

About you

• Proven work experience as a Purchasing Officer, Purchasing Agent, or relevant working experience in a manufacturing environment
• Strong knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Outstanding negotiation skills, speaking & good writing skills in English
• Possess at least a Advance Diploma/Diploma in Procurement, Supply Chain, Logistics, Business Administration, or relevant field
• Pleasant personality, responsibility, and possess initiative and work independently
• Able to start work immediately would be added advantage