Purchase Executive

Key Responsibilities:

1. Procurement Planning

• Understand project material specifications.
• Prepare material procurement schedule in coordination with Project Manager and Planning Team.
• Ensure timely availability of materials to avoid site delays.

2. Vendor Management

• Identify, evaluate, and register new vendors.
• Maintain approved vendor list.
• Obtain quotations from multiple suppliers.
• Conduct rate analysis and comparative statements (CS).
• Negotiate prices, payment terms, and delivery schedules.

3. Purchase Order Processing

• Prepare and issue Purchase Orders (PO) as per company policy.
• Ensure PO terms include quality specifications, delivery timelines, payment terms, warranty, and penalties.
• Follow up with vendors for timely dispatch.

4. Material & Quality Control

• Ensure materials meet technical specifications and IS standards.
• Coordinate with site/store team for material inspection.
• Handle rejection, replacement, or return of defective materials.

5. Cost Control & Budgeting

• Monitor material costs against budget.
• Maintain cost-saving records.
• Conduct market price analysis regularly.

6. Documentation & Compliance

• Maintain purchase records, invoices, GRN, test certificates.
• Ensure compliance with GST, taxation, and statutory norms.
• Coordinate with accounts for bill verification and GST compliances.

7. Coordination

• Work closely with:
• Project Managers
• Site Engineers
• Store Department
• Accounts Department
• Vendors & Transporters

Key Materials Handled (Construction Industry Specific):

• Cement, Steel (TMT), Aggregates, Sand
• RMC
• Shuttering Material / Aluminium Formwork
• MS Props, Scaffolding
• Electrical & Plumbing materials
• Heavy machinery & Equipment

Required Skills:

• Strong negotiation and communication skills.
• Knowledge of construction materials and specifications.
• Vendor development capability.
• Good knowledge of MS Excel & ERP systems.
• Cost control mind-set.

Qualification:

• Bachelors degree
• 3–8 years’ experience in construction or real estate procurement.