Purchase Executive

Job Description – Purchase Executive

Company: Submarine Pens Limited
Position: Purchase Executive
Department: Purchase
Location: Naigaon, Maharashtra
Reporting To: Purchase Manager / Head – Purchase
Experience: 1–3 Years
Employment Type: Full-time

Job Summary

We are looking for a Purchase Executive to manage day-to-day procurement activities and ensure the timely availability of raw materials, pen components, packaging materials, consumables and other materials required for smooth manufacturing and business operations.

The candidate will be responsible for vendor coordination, quotation comparison, purchase orders, negotiation, material follow-up and maintaining proper purchase records.

Key Responsibilities

• Handle day-to-day purchase and procurement activities for the manufacturing unit.
• Procure raw materials, pen components, packaging materials, consumables and other operational requirements.
• Coordinate with Production, Stores, Accounts and other departments to understand material requirements.
• Obtain and compare quotations from different vendors based on price, quality, delivery timelines and payment terms.
• Negotiate with vendors for competitive pricing and suitable commercial terms.
• Prepare and process Purchase Orders (POs) after obtaining the required approvals.
• Follow up with vendors to ensure timely delivery of materials.
• Coordinate with the Stores team regarding material receipts, shortages, damages and pending supplies.
• Verify purchase documents, quotations, purchase orders, invoices and delivery-related documents.
• Maintain proper records of vendors, quotations, purchase orders, invoices and pending orders.
• Enter and maintain purchase transactions in Tally ERP / Tally Prime.
• Coordinate with Accounts for invoice verification and purchase-related documentation.
• Monitor pending Purchase Orders and regularly follow up with suppliers for timely closure.
• Coordinate with suppliers regarding quality issues, rejected materials, shortages and replacement requirements.
• Identify and develop new vendors as per company requirements.
• Maintain good professional relationships with existing vendors.
• Support management in identifying cost-saving opportunities and alternate suppliers.
• Ensure procurement is carried out as per company policies, specifications and approval procedures.
• Prepare regular purchase reports and provide updates to management regarding pending and completed purchases.

Required Skills

• Hands-on experience in Tally ERP / Tally Prime is mandatory.
• Good knowledge of purchase and procurement processes.
• Strong vendor coordination and follow-up skills.
• Good negotiation and communication skills.
• Good working knowledge of MS Excel and MS Office.
• Ability to compare quotations and analyse pricing.
• Good understanding of purchase documentation and invoice processing.
• Good numerical and analytical skills.
• Ability to manage multiple purchase requirements and deadlines.
• Knowledge of manufacturing procurement will be preferred.

Qualification & Experience

Qualification:
Graduate in any discipline. Candidates with a background in Commerce, Procurement, Supply Chain or related fields will be preferred.

Experience:
1–3 years of experience in Purchase / Procurement, preferably in a manufacturing company.

Mandatory Requirements

• Tally ERP / Tally Prime experience is mandatory.
• Good knowledge of MS Excel.
• Prior experience in vendor handling and purchase coordination.
• Candidates from a manufacturing background will be preferred.

Key Performance Areas

• Timely availability of required materials.
• Effective vendor coordination and follow-up.
• Purchase cost control.
• Timely preparation and processing of POs.
• Accurate purchase documentation and Tally entries.
• Timely closure of pending purchase orders.
• Maintaining required stock availability in coordination with Stores and Production.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule
• Provident Fund

Work Location: In person